We are currently seeking qualified candidates for the following positions. If you are interested in applying for any of these positions, please send us your resume as soon as possible. Interviews are now being scheduled with qualified applicants.
JOB OF THE WEEK!
Sales Assistant/Reception. This beautiful showroom needs an accomplished, polished, hard-working, customer friendly sales assistant to support five sales associates. You will answer phones and greet customers. The position also includes managing product brochures (ordering and organizing them), creating product specifications from vendor websites and other resources for customer distribution, managing pricing updates in QuickBooks, maintaining sales binders with updates and current information and general in-house supply purchasing. You will also be responsible for day-to-day administrative office duties. Ideal candidates will have MS Windows 7 and Paint program, QuickBooks, Excel, Word, Outlook and Adobe Acrobat / Reader proficiency. The person we are replacing has been with this company for 9 years! $32,000 to $35,000 to start plus excellent benefits after 90 days! [submit resume]
NEW! – Paralegal / Office Manager. Join this downtown firm with two senior partners and two associate attorneys as their Paralegal and Office Manager. Candidates must have three or more years of litigation experience and exceptional writing and research skills. They often have very extensive and heavy caseloads so some overtime will be required. You will also manage day-to-day operations as the office manager and perform bookkeeping duties; A/P, A/R, payroll, etc. They use MS Office, Cleo and QuickBooks. $55,000 to $65,000 plus excellent benefits and parking. [submit resume]
NEW! – Office Administrator. This professional cleaning service has been in business in Santa Fe for fourteen years; they are seeking a dedicated Office Assistant with exceptional customer service and people skills. You will handle all incoming customer inquiry calls that will ultimately generate into scheduled appointments!* Among some of your duties will include: assist in new hire orientation and paperwork; confirm customer appointments; maintain inventory, customer files and employee files. You will also prepare team member books and assignments for each day as you will plan and organize daily schedules. This is a casual environment with a very dedicated owner. Basic MS Word and Excel are required and the ability to learn their in-house software. You must be able to pass background checks and extensive reference checks. Some site-visits may be required so a reliable vehicle is required (mileage is reimbursed) and occasional travel for training sessions may require some overnights. Monday through Friday, 8 a.m. to 5 p.m. or 7 a.m. to 4 p.m. (there is some flexibility); $33,000 to $37,000 and *you can earn commission for your sales on the phone! [submit resume]
NEW! – Office Manager. This rapidly growing and fast paced specialty transportation company seeks an efficient, hard-working Office Manager to take charge and make sure the office runs efficiently day-to-day between all points of contact. The position is extremely fast paced and requires a LOT of multi-tasking. You will be responsible for scheduling transportation for all tours and private events; working closely with the Operations Manager to confirm staff/driver schedules, making sure all office administration systems are in place, light bookkeeping using QuickBooks, comfortable managing people and projects and interfacing with all types of personalities. Customer service is the key to this dynamic opportunity as you will the first point of contact for customers, commercial and private, via phone and email. Your attention to detail, good communication skills – written and verbal, and a flexible schedule are all needed to manage this operation. May through October is ‘high’ season and the days will be long and weekend work will often be required; November through April allows for shorter days and a slower pace. The owner of this business wants someone who has a ‘take charge’ and “get it done” disposition; he is not a Micro-Manager. Candidates with a hospitality background would suit this position quite well! $40,000 to $50,000 plus some benefits and perks! [submit resume]
NEW! – Legal Secretary. This local firm was founded over twenty years ago and focuses on practice areas in which the attorneys have special skills and experience. They are now one of the premier law firms in New Mexico in the areas of real estate, business, employment, zoning, land use, construction law and litigation. We are seeking an experienced assistant to support two of the senior attorneys specializing in real estate, business law and estate planning. This is an incredible opportunity to work with a team who values your skills and experience as a legal secretary. You will be very involved in delivering professional, high quality assistance to them. Candidates must have three or more years experience as a secretary and have exceptional MS Word skills. If you are committed to excellence you will fit right in! $40,000 to $50,000 depending on your experience plus excellent benefits. [submit resume]
NEW! – Ultimate Executive / Personal Assistant. We are seeking the ultimate professional candidate to manage, organize and oversee day-to-day plans for this busy executive. You will be responsible for assisting in scheduling of all personal and professional appointments, travel arrangements, preparing correspondence, personal banking, managing paperwork in a very orderly fashion and keeping him on track. You will support him both professionally and personally: predicting needs and foreseeing solutions.
You will often be the first point of contact for clients so a professional demeanor and appearance are essential. You will also be privy to confidential information so your discretion must be of the highest caliber. Exceptional MS Office skills and technical aptitude are required. The position requires preparation and review of numerous legal documents so exceptional grammar, proofing and editing skills are a must. Many of these documents are very time sensitive. You will also be the ‘eyes and ears’ in remembering ‘who is who’. This is almost like being a traffic controller as this is a very demanding and busy desk; it is typical for all five phone lines to ring at once! You must have a positive attitude and willingness to help out wherever you might be needed, even if it is filing or covering the front desk. This is a great opportunity for candidates who really enjoy “taking care” of someone! Our client is seeking more than just the person with the skills and experience; he is seeking the right “fit” on many different levels. Self-confidence, a sense of humor, the ability to see the big picture and a pro-active nature are important qualities! Thorough background checks will be required. $70,000 to $75,000 plus benefits. [submit resume]
NEW! – Part-time Bookkeeper. This specialty retail/service establishment catering to restaurants and hotels needs someone to assist their controller with data entry, filling, entering work orders and payables. QuickBooks proficiency is required along with basic MS Office. This is a casual environment with a group of friendly team-players. Monday through Friday, 3 hours per day. $15 per hour. [submit resume]
NEW! – Gallery Sales Associate. One of Santa Fe’s most beautiful and prominent high-end contemporary galleries seeks the ultimate experienced sales professional. If you have an outgoing, assertive, sincere personality that thrives on the opportunity to interact with all types of people, a genuine drive to succeed by meeting personal and professional goals, a proven track record and a professional and sophisticated demeanor, please send your CV right away. Our client is also interested to know that you appreciate culture; local & world, fine dining, current affairs, good manners and have a strong passion for art and sales! You must have exceptional writing/grammar skills and computer proficiency to handle the intensive email correspondence sometimes necessary to close the sale with your client. You MUST walk in the door knowing how to manage an existing book of gallery clients and collectors and possess the exceptional follow-up skills when assisting them in their art acquisitions. Art History Degree preferred but not required. $50,000 to $60,000 plus bonuses based on your sales plus benefits. [submit resume]
NEW! – Personal Lines Account Manager. The Account Manager services existing clients as well as working with new clients. You will handle the day-to-day servicing of an existing book of business and develop relationships with clients and agents. You will handle new accounts and renewals, policy changes, complete applications while maintaining a concern for timeliness and completeness. Our ideal candidate must have a current New Mexico insurance license, have 10 years of insurance experience, with 2 years in personal lines. Proficiency with Microsoft Office programs and have experience with AMS 360 database software preferred. Commission position with earning potential only limited by you. Excellent benefits with generous time off as well. Come work for the oldest independent agency in New Mexico. Recently named Best Place to Work by NM Business Weekly. [submit resume]
Sales Assistant / Designer for cabinetry and counter-top business. Ideal candidates will have 2020 Design software proficiency along with Google Sketch up and MS Office. You will assist customers in choosing countertop materials such as granite, quartz, marble, soap stone, etc. so you must have the ability to learn the nuances of each one and attend product knowledge seminars, sometimes out of state. You will also learn the various details of cabinet design and products. You must know how to read plans and scale reads. This position is all about the tiniest details! The position will start part-time, three days per week but has the potential to go full-time. $11 to $15 per hour depending on your experience. [submit resume]
Gallery Attendant. This is a full-time position with lots of variety! Spend your day using your brain and strong back. You will be responsible for the assistance in planning and installing exhibits; prepping the walls, hanging art, lighting adjustments, de-installing, storage; inventory maintenance, including semi-annual inventory; building maintenance which includes cleaning, lighting inspections, opening and closing of the gallery each day; yard maintenance which includes watering during the spring and summer months, fertilizing the yard, mowing and edging as needed, planting summer annuals or perennials; vehicle maintenance which includes ensuring that both gallery vans are clean and have adequate supplies (hardware and tools) in them at all times, taking them in for regular maintenance, ensuring that they always have adequate gasoline and windshield wiper fluid in them and ensuring that current insurance, registration and license plate tags are on them; art shipments which includes prepping each piece for transport, individually wrapping each work in plastic or cardboard, creating art boxes as needed for shipping three dimensional pieces and creating labels; sales assistance which includes assisting anyone on the floor by pulling inventory per client request for viewing, assisting with off-site delivery and installation in client’s homes and when needed transporting art in the company van to other states and then assisting in the installation while there. You must be able to lift heavy pieces of art. This is a fabulous opportunity for a ‘Jack or Jill of all trades’! Monday through Friday, 8:00 a.m. to 5:00 p.m. with flexibility; paid overtime. $18 to $20 per hour depending on your experience and references plus benefits; background checks will be done. [submit resume]
Escrow Assistant. Work with this professional team in a local Title / Escrow company. You are the right hand to the Escrow Officer and assist in preparing files for closing. You will receive contracts, enter new orders in the database RamQuest, prepare files for closing and assist in addressing title problems on title binders. This company is known for their stellar customer service. Candidates must have good working knowledge of the title industry in general, MS Windows proficiency and database system experience. If you have title industry experience please contact us! $35,000 to $38,000 plus benefits. [submit resume]
Title Examiner. Candidates must have a minimum of three to five years’ experience as an examiner. You are responsible for completing title insurance searches to determine ownership, interest in real estate property and the extent of insurance carrier’s liability and provide title analysis based on the facts and documentation. You must have the ability to efficiently use RamQuest, Santa Fe County web applications, District Court Case retrieval and Bankruptcy Court systems along with MS Word and Excel. Extensive knowledge of various recorded documents, i.e. Grant Deeds, Deed of Trusts, Judgments, etc. along with knowledge of public record indices, title plants and legal descriptions is required. A New Mexico Title Insurance Agent license is required. $40,000 to $50,000 depending on your experience plus excellent benefits. [submit resume]
Experienced Legal Secretaries / Assistants needed! Temporary and permanent positions available. Requires MS Word, WordPerfect and legal software to include ProLaw and/or Timeslips. Great opportunities in different legal specialties. $40–45K depending on experience. Permanent positions include full benefits. [submit resume]
We are always seeking candidates eager to do temporary assignments. Our temporary positions can last from one day to several weeks, and even months. Always in demand are ADMINISTRATIVE ASSISTANTS, PERSONAL ASSISTANTS, RECEPTIONISTS, LEGAL SECRETARIES, DATA ENTRY, WORD PROCESSING, BOOKKEEPING AND LOTS MORE!! We are interested in meeting with you if you have experience in any of these areas. Salaries range from $12 – 18/ hour. Careers First pays weekly. [submit resume]
A list of recently filled positions:
FILLED! – Finance/Operations Director for a nonprofit organization. The Director of Finance and Operations will be responsible for assisting in all financial reporting, reconciling and budgeting including the general ledger. Knowledge of Blackbaud suite of products is desirable. Participation in the annual audit, monitoring and preparing grant reports, assist in monitoring and complying with benefit regulations and oversight of the investment portfolio will also be your responsibility. Ideal candidates will have at minimum of five years’ experience as a CPA employed in public accounting, nonprofit organizations, private industry, or government. Priority will be given to candidates with experience with nonprofit organizations. A strong work ethic and commitment is very important along with a willingness to move easily among all the levels of accounting – from entering payables to writing financial statements. You will be required to participate in some development events and will be encouraged to join relevant professional organizations and obtain continuing education. $65,000 to $85,000 depending on experience plus exceptional benefits.
FILLED! Administrative Assistant / Project Manager. This is a great opportunity for candidates who like variety and project oriented tasks. The position requires that you have exceptional attention to minutia and a sincere, kind and thoughtful personality. You will be trained to assist with the project assessments with all potential new clients, visit the various job sites and interact with other vendors and often sub-contractors. As assistant to the owner you will be their indispensable right hand and will often answer emails, screen phone calls, create and send weekly work schedules, and draft all invoices. Basically help run this growing and in demand business. The ideal candidate will have the ability to multi-task and think ahead at all times. MAC proficiency is required. The schedule is Monday through Friday, 9 a.m. to 4 p.m.; $20 to $25 per hour.
FILLED! Management Assistant. Join this real estate development, leasing and management company as the Management Assistant. We just recently filled this position and our candidate has already been promoted! You will provide administrative support and office management, property management, bookkeeping, marketing and other support. This position requires a high level of follow-through and a proactive approach to all facets of the job. You will be the company’s first point of contact on the phone and in person with tenants, business partners and the public so a professional demeanor and appearance are very important. You will work closely with the property manager overseeing tenant work orders and maintenance, maintain lease files and generate monthly rental invoices. You will also assist the Controller with basic bookkeeping such as processing A/P and A/R, payroll and bank deposits. Participating in the creative process with the marketing team and updating the company website will be your responsibility. As the Office Manager you will greet all visitors, answer and direct phone calls, oversee office supplies, filing, daily pick-up and sorting mail, off-site errands and ensure that all licenses and insurance policies are kept current. This position requires a solution oriented person with a strong sense of initiative and ownership. MS Word, Excel, Outlook and QuickBooks proficiency is required. $35,000 to $38,000 plus excellent benefits!
FILLED! FT Front Desk Reception / Office Administrator. Join this fast paced and dynamic office as “front of house”, client first contact representative. You will answer multiple phone lines, generate and answer emails, receive and direct walk-in customers, and play traffic control operator for a dynamic group of diverse professionals. You will also make sure that your command center is highly organized and stocked at all times to provide the best service possible to all points of professional contact. This company values a take charge, get-it-done attitude and someone with very strong communication skills and adaptable customer service orientation. The ability to work under pressure, with multiple directives is required to be successful in this position as well as self-organization, fore-thought and detailed follow thru. You must be highly competent with all MS Office software and web proficient. Salary is $35,000 to $38,000 DOE, + Great benefits after 90 days.
FILLED! High End Jewelry Sales Associate. This jewelry store sells some of the best in Santa Fe! From contemporary to Native American and lots in between it is definitely “eye candy” for the most discriminating buyer! We are seeking an experienced, mature, high energy associate to join the staff. This is a full-time position and some weekends will be required. Jewelry sales experience is required and any experience selling high-end fashion is a plus. Our ideal candidate will be extremely polished with a professional demeanor and appearance. If you know how to build a book of clients, up sell and create relationships to ensure repeat business we want to meet with you. A confidence with computers is required as you will learn their in-house point of sale system and on-line marketing and sales systems. $15 to $17.50 per hour base plus commission. WOW!
FILLED! Merchandise / Inventory Specialist. This high-end retail business needs a detail oriented professional with a background in retail inventory and merchandising. You will be personable and have the ability to be on the floor if needed but more importantly will have experience managing inventory; checking in all merchandise, entering it in the POS system and tagging it. Any knowledge of jewelry and photography is a huge plus. You will also act as the liaison with the artists/vendors and assist the owner in every aspect of operating this dynamic retail environment! Ideal candidates will be super savvy with numbers. Excellent computer skills are a must. Sound like a ‘Jack’ or ‘Jill’ of all trades? You bet! $32,000 to $40,000 depending on your experience.
FILLED! Part-Time Accounting Manager / Controller. Join this local real estate development / property management company as their accounting manager. You must be extremely detail oriented and have solid experience in reconciliation and general ledger work. You will be responsible for overseeing and reviewing the bookkeeper’s work to ensure accuracy. You will be responsible for accounts payable, cash management, and preparing month end statements, quarterly and year-end Financial Statements. Our best candidate will have a BS in Accounting or CPA firm experience along with five to ten years of accounting experience; proficiency with advanced accounting software (Timberline is a plus) and MS Office (Excel, Word and Outlook). The position requires thirty (30) hours per week with some occasional flexibility; $25 to $30 per hour depending on your experience.
FILLED! Weekend Receptionist. This is a great opportunity for a college student or someone seeking additional part-time work! It is a busy front desk at one of Santa Fe’s premier real estate offices. You will answer phones, greet visitors, schedule showings and provide administrative support along with other duties as needed. Saturday and Sunday, 9 am to 4:30 pm; $14 to $15 per hour.
FILLED! Management Assistant. Join this real estate development, leasing and management company as the Management Assistant. You will provide administrative support and office management, property management, bookkeeping, marketing and other support. This position requires a high level of follow-through and a proactive approach to all facets of the job. You will be the company’s first point of contact on the phone and in person with tenants, business partners and the public so a professional demeanor and appearance are very important. You will work closely with the property manager overseeing tenant work orders and maintenance, maintain lease files and generate monthly rental invoices. You will also assist the Controller with basic bookkeeping such as processing A/P and A/R, payroll and bank deposits. Participating in the creative process with the marketing team and updating the company website will be your responsibility. As the Office Manager you will greet all visitors, answer and direct phone calls, oversee office supplies, filing, daily pick-up and sorting mail, off-site errands and ensure that all licenses and insurance policies are kept current. This position requires a solution oriented person with a strong sense of initiative and ownership. MS Word, Excel, Outlook and QuickBooks proficiency is required. $35,000 to $38,000 plus excellent benefits!
FILLED! Gallery Manager – Santa Fe, NM The Gallery Manager is responsible for the commercial success of the gallery. Ideal candidates will have experience in growing sales revenues, managing a successful sales team, recruiting top artists, overseeing the aesthetics of the gallery, coordinating all shows and events, creating systems and procedures for a successful organization and managing budgets. You must have five or more years of management experience in a gallery or national retail environment. This is not a 9 to 5 job and will require a commitment to do whatever it takes! Sales will be a big part of the job along with effective team motivation, coaching, leading and inspiring. The position requires analytical thinking, visioning and enthusiasm. $55,000 base plus exceptional commission structure.
FILLED! Part-time Receptionist / Administrative Assistant for a small architectural – engineering firm. The position supports key management personnel in the firm. You must have a strong work ethic and be professional, well organized, service oriented, quality minded, self-motivated, detailed and dedicated. Responsibilities will include phone coverage, client greeting, word processing, document assembly, maintaining electronic and hard copy filing systems, quality assurance, scheduling meetings and travel arrangements, coordinating maintenance of office equipment and reviewing invoices for management approval. Any experience working in an architectural – engineering design firm environment is a plus. You must be experienced with Microsoft Office (Word, Excel, Access, Visio) and have exceptional Word and Excel experience. This is a temp-to-hire position; Monday through Friday, 10 a.m. to 2 p.m.; we are only interested in candidates seeking a long-term opportunity. $15 per hour.
FILLED! Part-time Full Charge Bookkeeper for one of Santa Fe’s private schools. The position requires that you have five or more years of experience and exceptional QuickBooks proficiency. You will be responsible for accounts payable; entering coded bills, managing timely payments, issuing checks; issuing NTTC certificates; reconciling all bank and credit card accounts; maintaining business files and providing accounting support to the Business Manager. You will also serve as the Human Resources Specialist; processing semi-monthly payroll for 45 plus employees, submitting contributions to the retirement fund; generating annual employment contracts and compensation schedules; processing paperwork for new hires and terminations; managing personnel files and administering benefit plans. This is a temp-to-hire opportunity; 30 hours per week; $20 per hour.