We are currently seeking qualified candidates for the following positions. If you are interested in applying for any of these positions, please send us your resume as soon as possible. Interviews are now being scheduled with qualified applicants.
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CAREERS FIRST HOT JOBS!
PT MARKETING MANAGER.
In this position you will design and oversee all marketing materials for a local real estate entrepreneur. You will create multiple marketing pieces using Photoshop & InDesign for distribution through print/web and social media. You will insure that the look, content and timeliness meet company standards. As the Marketing Manager you will communicate with company clients regarding marketing actions taken and those scheduled for future deployment. You will also keep a detailed calendar and schedule of all upcoming projects with deadlines and provide weekly reports to the CEO and Operations Manager. You will be asked to write and proof copy for various pieces and a writing sample will be submitted for review along with a portfolio of previous graphic work. This position has flexibility on hours and location (office or home) as you become familiar with the company and the processes in place. To be successful in this position you must possess good communication skills and have excellent attention to detail! This is a PT position to start but could expand into FT with your creativity and resourcefulness. 20 hours per week to start, $20.00 per hour.
This locally owned and managed Title & Escrow Company seeks a Title Assistant in the search and examination department. Their goal is to focus on their customer’s needs and provide a positive closing experience! You will prep incoming title orders, verify property address and legal descriptions for completeness and accuracy, research and gather data from various sources and provide excellent customer service skills. Proficiency in MS Word, Excel and data base experience is required. This is a full-time position. Ideal candidates will have previous experience in banking, lending, real estate or insurance. $30,000 to $36,000 depending on experience plus benefits.
DESIGN/SALES ASSOCIATE & PROJECT MANAGER.
This custom design and manufacturing company needs a highly detailed PROJECT MANAGER to make sure all sales, design and manufacturing processes flow efficiently, such as scheduling of design appointments, creating sales agreements, reviewing terms and conditions with clients, and assisting with the closing of sales. As the Project Manager you will work in tandem with the Design Director on the design and preparation of work orders of custom products to be manufactured, coordinate with the appropriate departments to track the production process and maintain client communication to provide updates on the status of production. You must be comfortable interfacing via phone and email with a diverse range of clients to resolve any issues in an open, non-combative way. You will also work closely with the Operations Manager to insure appropriate components are correctly ordered and installed. And towards the end of the cycle working with the Shipping Manager to insure all products are shipped to the client in a safe, efficient and timely manner. This is a team-oriented company and you MUST be a team player yet be confidant enough to step up and be accountable and pro-active when needed. This is NOT a sit at your desk all day position. If you love being busy and active this job is for you. Qualifications we are seeking: previous experience in project or construction management; 5-10 years in hardware/interior sales, manufacturing or design background; or BA or technical degree in related fields is preferred. Full time position, M-F 8:00 – 5:00. $45,000 to start DOE, some benefits and PTO.
EXPERIENCED LITIGATION PARALEGAL.
Candidates must have two or more years of experience in general civil practice, including labor and employment. You must also be experienced in trial preparation, including discovery, document production, scheduling and client contact. Our client prefers a degree or paralegal certificate, exceptional research and writing skills and MS Office proficiency. This is a full-time position. $50,000 to $55,000 plus excellent benefits.
CERTIFIED PUBLIC ACCOUNTANT, OR CPA CANDIDATE.
If you are looking for a great opportunity in a positive, upbeat environment, this is it! This small, reputable CPA firm is seeking an experienced CPA or a strong CPA candidate. Clients include corporations, small businesses, non-profits and individuals. You will have direct client contact so personality is a key component. $50,000 to $75,000 depending on your experience plus excellent benefits.
EXPERIENCED LEGAL SECRETARIES / ASSISTANTS ALWAYS NEEDED!
Temporary and permanent positions available. Requires MS Word, WordPerfect and legal software to include ProLaw and/or Timeslips. Great opportunities in different legal specialties. $40–45K depending on experience. Permanent positions include full benefits.
We are always seeking candidates eager to do temporary assignments. Our temporary positions can last from one day to several weeks, and even months. Always in demand are ADMINISTRATIVE ASSISTANTS, PERSONAL ASSISTANTS, RECEPTIONISTS, LEGAL SECRETARIES, DATA ENTRY, WORD PROCESSING, BOOKKEEPING AND LOTS MORE!! We are interested in meeting with you if you have experience in any of these areas. Salaries range from $12 – 18/ hour. Careers First pays weekly.
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A list of recently filled positions:
FILLED – STAFF ACCOUNTANT.
We are searching for a top-notch Staff Accountant for one of Santa Fe’s larger non-profit foundations. You will provide analytical and transactional support in the areas of AP, AR, account analysis, reconciliations, general ledger management, journal entry postings, as well as special projects as assigned. This position reports directly to the CFO and has considerable room for growth. In this role you will be required to handle confidential information therefor we will require a thorough background and credit check for placement. You will assist with month-end, quarterly, and annual closing processes, prepare and manage the A/P process, invoice coding, approval and check runs, organize company credit card transaction reconciliations and posting, prepare assigned monthly account reconciliations of general ledger account, and also assist CFO and Senior Accountant with required financial reporting requirements and quarterly board presentations. Salary $45-50k DOE, plus excellent benefits & PTO.
FILLED – OFFICE MANAGER.
Are you a multi-tasking wizard? Do you love a challenge and like to orchestrate multiple parts of a project to create a fantastic work product? Then this is the job for you! Our client is a locally owned, full service, upscale real estate brokerage. In this position you will be in charge of all incoming calls and greeting guests, clients and brokers. You will assist their brokers with preparing and uploading MLS listings as well as scheduling tours with potential buyers. The office manager also assists with advertising in all media – print, social and internet. You will work with their team of web and graphic designers, photographers and floor plan masters to create all ads and property brochures. A keen eye for detail will be imperative as you will proof contracts, brochures and advertisements as needed. A RE license is not required for this position, but a bonus if you already have one. Base salary $40-45K, plus potential quarterly bonuses. Some benefits. This is a full-time position, M-F, 9:00 – 5:00.
FILLED! – PART-TIME ACCOUNTING ASSISTANT.
This non-profit organization with a mission to improve human health and nutrition seeks an accounting associate. You will be responsible for auditing invoices, expense reports and other requests for payments and processing them for payment. You will also prepare purchase orders, reconcile all accounts payable and receivable, general ledger entries, ordering supplies, and assist the Controller with other tasks as needed. Candidates must have three or more years bookkeeping experience, excellent time management skills, a thorough understanding of double entry accounting and excellent communication skills. MS Word and Excel proficiency and the ability to learn Sage software is required. 20 – 25 hours per week; ideal schedule is 8 (or 8:30) a.m. to 12 (or 12:30) p.m. Monday through Friday or three days per week but there is some flexibility. $23 to $25 per hour plus benefits including a portion of health, dental and life insurance, paid holidays and vacation accrual. This is a great opportunity for Moms or students!
FILLED! – EXECUTIVE ASSISTANT / PROPERTY MANAGER.
Be the right hand to this successful executive! We are seeking the ultimate professional candidate to manage, organize and oversee day-to-day plans. You will be responsible for assisting in all scheduling of appointments, preparing correspondence, managing paperwork in a very orderly fashion and keeping him on track. You will often be the first point of contact for clients / customers so a professional demeanor and appearance are essential. You will also be privy to confidential information so your discretion must be of the highest caliber. Exceptional MS Office skills and technical aptitude are required. You will provide property management duties for multiple real estate properties so a NM Real Estate License is required. You must have a positive attitude and willingness to help out wherever you might be needed, even if it is filing or covering the front desk. Self-confidence, a sense of humor, the ability to see the big picture and a pro-active nature are important qualities! $45,000 to $50,000 plus excellent benefits.
FILLED! – ART REGISTRAR.
Our client, a private art collector, describes this position as ‘the heart of everything’. You will be responsible for tracking the entire collection with over 2,000 pieces and the collection grows weekly. Many of the pieces are loaned to museums all over the world and you will have both written and verbal communication with museum directors; prepare contracts; assure there are certificates of insurance for each piece and prepare for efficient and safe transport of the art works. This is a very fast paced, detail oriented position and requires exceptional organizational skills. MS Office and Word Press proficiency is required along with the ability to learn their in-house software. Monday through Friday, 9 to 5. $35,000 to $40,000 plus great benefits.
FILLED! – OFFICE ADMINISTRATOR FOR PSYCH CLINIC.
This is a very detail oriented position and involves a lot of common sense, discretion and initiative. You will greet clients, answer phones, assist with scheduling and maintenance of clinical files, paperwork packets and other office documents. You will also assist with verifying insurance eligibility, receiving and recording client payments, checking weight and blood pressure and transcribing and transferring provider notes. Ideal candidates will have prior medical office experience. The office has advanced technology systems in place so any cloud experience is a huge plus. The schedule is 8 a.m. to 5 p.m. Tuesday, Wednesday and Friday and one hour flex time on Monday and Wednesday to check messages remotely. We will do extensive background, drug and reference checks. $15 to 17 per hour depending on experience.
FILLED! – RECEPTIONIST / DOCUMENT CLERK.
Ideal candidate will have strong communication and organizational skills, have the ability to exercise professional judgment and be able to handle multiple tasks simultaneously. Primary duties will include answering the general telephone line of the office, greeting/assisting guests of the office, providing hospitality services to the office and its clients, and maintaining the general appearance of the offices. In addition, the candidate will perform other responsibilities to support the attorneys/support staff of the office in the physical management of client files. Flexibility and attention to detail a must. Prior receptionist and/or filing experience a plus. This is a Temp to Perm assignment. $14-$16 per hour DOE, + benefits once hired.
FILLED! – ADMINISTRATIVE ASSISTANT.
Our client who specializes in business management and administration for multiple business owners seeks a detail oriented administrative support professional. This position requires exceptional proofreading skills along with extremely accurate data entry skills. Advanced Excel proficiency and Google Sheets experience is required along with Word and Outlook. This is a temp to hire opportunity. $31,000 to $37,000 plus benefits
FILLED! – BUSINESS MANAGER / BOOKKEEPER.
As the Business Manager, you will handle all full-charge bookkeeping which includes accounts payable, accounts receivable, bank transactions, payroll and taxes, maintain the chart of accounts, reconciliations, budgets and detailed financial statements. You will also assist with the annual year-end audit. Other responsibilities include database maintenance using DonorPerfect; report preparation and mailings; office management and human resources. This is a small and efficient office with a cohesive team. Candidates must display a positive ‘no job too small or too large’ attitude! There is a myriad of miscellaneous tasks and problem solving to do in order to keep this office and business running smoothly. Are you up for the challenge? Advanced QuickBooks and Microsoft Office proficiency is required; training on DonorPerfect will be offered. Thorough background and professional reference checks will be required. $45,000 to $55,000 plus exceptional benefits including 401K with generous match, health and disability insurance, paid vacation and discretionary bonus.
FILLED! – PERSONAL ASSISTANT.
This busy executive needs a professional right hand to manage all day-to-day administrative and personal needs. He can get up to 700 emails a day! You will run personal errands such as taking the dog to groomer and veterinarian; pick up dry cleaning; drive him to the airport or to appointments, etc. You will also assist with business administrative projects; filtering those 700 emails, coordinate with staff bookkeepers, make all travel arrangements and schedule all appointments. He is very busy and needs someone who can keep him organized and on track throughout his day and also anticipate his needs. This position will be 30 to 40 hours per week; Monday through Friday. Some weekend communication may be required as well. $20 to $25 per hour, plus mileage reimbursement.
FILLED! – LEGAL SECRETARY.
This firm’s success is grounded on its progressive and growth oriented philosophy, geographical office locations, and legal expertise, as well as the most modern technology and procedures. You can become a vital player as secretary to one of the partners specializing in Civil Litigation Medical Malpractice defense. You will work as a team with another legal assistant, assisting the four attorneys in the medical malpractice group. Standards are high! Can you step up to the challenge? Ideal candidates will have five or more years of medical malpractice experience, strong MS Word and Word Perfect proficiency and a proven track record. $50,000 to $60,000 DOE, plus excellent benefits.
FILLED! – CONTEMPORARY ART SALES ASSOCIATE .
We are seeking a highly focused, organized, detail oriented art sales associate able to make sales while building solid relationships with clients and following through to the completion of the sale.This position also requires the ability to learn about the gallery artists, their styles and their passions. The ability to develop prospective clients while maintaining communications with current and established clients will a big part of your day to day responsibilities…building a book of clients and staying in touch! Writing skills are required for client contact by email, refreshing artist biographies and submitting press releases when required. This is a small team of professionals so a ‘can do’ attitude is required to pitch in on any project when needed. MS Office proficiency along with some experience in Photoshop and InDesign are requested along with proficiency in social media marketing. You will market and sell some incredible works. Art sales experience is a plus but not a requirement. We are looking for someone who is happy and loves working with all types of people and has a genuine drive to succeed; our client has requested ‘a friendly, communicative individual who wants to make themselves indispensable’ – is that you? So our most sought after requirements are a genuine passion for the arts, a sincere personality and a “hungry” attitude to sell, sell, and sell! Your schedule will be Tuesday through Saturday with occasional evening hours for openings / special events. $14 to $15 per hour Base Salary plus commission.
FILLED! – SCHEDULING COORDINATOR / RECEPTIONIST.
We are looking to fill this position with two people. One is full-time, Monday thru Friday, and the other is Saturday and Sunday only. You will be an integral part of the team at this thriving real estate office by assisting in all areas of the administrative functions of the firm. Some of your primary duties will be to answer phones, greet visitors and assure that the “front face” of this office is professional and friendly. You will also work closely with the staff on updating all property listings, scheduling showings, assist with producing marketing flyers and maintaining accurate and thorough files. This position requires candidates who plan ahead, stay focused, organized and produce accurate and detailed reports; we need a multi-tasker extraordinaire! Exceptional MS Office skills are required; InDesign is a plus along with the ability to learn or already know the MLS database system.
FILLED! – FULL CHARGE BOOKKEEPER.
The major areas of responsibility include reviewing and posting of daily gift receipts; entering A/P bills and grant expenses; setting up vendors as needed; reconciling fund accounts and grants made; recording journal entries; filing finance records and data and assisting the VP for Finance and the Controller as needed. This is a great opportunity for candidates with nonprofit accounting experience. You will need above average skills in MS Excel, reconciliations, organization and accuracy. Experience with Blackbaud software is a big plus. An accounting degree is preferred but not required. $45,000 to $52,000 depending on experience plus excellent benefits.
FILLED! – LEGAL ASSISTANT.
This reputable downtown law firm rarely has a position available because the staff loves working here and no one wants to leave! You will support two partners specializing in commercial law and litigation and real estate. You must have litigation experience and excellent research and writing skills. In your role as a legal assistant you will provide both paralegal and secretarial work for the two partners. Your exceptional organizational ability will be an advantage! MS Word and Outlook is required. This firm is known for appreciating and acknowledging their staff for a job well done; they also treat their employees with respect. The staff enjoys working together and supports a true team environment. Ready to join them? $45,000 to $50,000 plus excellent benefits including retirement, perks and parking!
FILLED! – LEGAL ADMIN ASSISTANT.
Our client with a plaintiff personal injury practice needs a professional administrative assistant. Legal experience is a plus for this job! You will assist with calendaring all appointments, court dates and deadline driven notices. You will also manage all legal files both electronically and hard copy. Requesting medical records and other information from health care providers and hospitals will be your responsibility also. Day-to-day office administration such as processing incoming and outgoing mail, ordering office supplies and restocking them, acting as the point of contact with vendors and answering the phone are on your priority list. We would also love bi-lingual candidates! MS Office proficiency is required. $35,000 Plus excellent benefits.
FILLED! – EXPERIENCED PT LEASING AGENT.
This position requires someone who enjoys working with people! You will meet with potential tenants, maintain relationships with existing tenants and work with the apartment staff daily. Attention to detail, the ability to multi-task and a true sense of responsibility are required. You will be responsible for all pre-screening of potential tenants; prepare all leases and maintain all tenant files; oversee all maintenance requests and vendors; and preparation of deposits. Candidates must have exceptional organizational skills. You will need basic computer skills and the ability to learn their in-house software. The schedule is Tuesday through Friday and some Saturday hours so flexibility is required; 25 hours per week. This is a temp-to-hire position; $14 to $16 per hour.
FILLED! – PT BOOKKEEPER FOR LOCAL CONSTRUCTION COMPANY.
Work from your home office approximately 30 hours per week! This is a full-charge bookkeeping position and the perfect candidate will have construction accounting experience. You will be responsible for all bookkeeping functions along with job cost accounting, job coding, monthly cash flow reports along with standard AP/AR, Worker’s Compensation reporting, weekly payroll and payroll tax reporting. You must be an advanced QuickBooks user and be familiar with importing information from extensive Excel reports from and to QuickBooks. This company has been in business 17 years and has a very solid reputation. $25 to $30 per hour.
FILLED! – LEGAL SECRETARY.
This firm’s success is grounded on its progressive and growth oriented philosophy, geographical office locations, and legal expertise, as well as the most modern technology and procedures. You can become a vital player as secretary to two of the partners specializing in oil and gas, public utilities, environmental law, and transactional work. Standards are high! Can you step up to the challenge? Ideal candidates will have three plus years of legal experience, strong MS Word and Word Perfect proficiency and a proven track record. Team players only! $48,000 to $53,000 plus excellent benefits.
FILLED! – DIRECTOR OF FINANCE.
The Director of Finance for this prestigious private school oversees cost and general accounting, accounts receivable / payable, human resources, payroll and risk management. You will also provide status of financial condition of the school by collecting, interpreting and reporting key financial data to the President and Board of Directors. Preparing and monitoring the annual school budget in conjunction with the President, insuring good audit trails and accountability and working with auditors to complete year-end audit, benefit administration, and participating in contract negotiations will also be your responsibility. Ideal candidates will have a Bachelor’s degree in business, finance or related field; five or more years of experience in managing an accounting function; and be very customer service oriented. This is a year round position, Monday through Friday 8 a.m. to 5 p.m. $60,000 to $75,000 plus benefits.
FILLED! – EXECUTIVE ASSISTANT.
Our client, a real estate and development company, is actively seeking a ‘rock star’ EXECUTIVE ASSISTANT. The company is involved in developing projects all over the country. Responsibilities are varied and THE key strength needed is organizational skills. You will communicate with two other out of state satellite offices on a daily basis and manage and organize documents from all offices into electronic master files. You will also schedule conferences, corporate meetings (Go to Meeting or Skype) and take copious minutes. You will also create deadline calendars and send reminders to each individual of the upcoming deadlines. Interfacing with the company CPA will also be required; creating expense reports and tracking all expenditures. Technical proficiency is a crucial requirement of the job because the majority of documents are transmitted through email; exceptional MS Office and Drop Box proficiency are required. You will also act as a personal assistant to the Senior Partner on occasion. Ideal candidates will have a BA or more with legal related experience (Paralegal or Legal Assistant) due to the nature of detail, research and organization required to do this job well. This is an opportunity with HUGE growth potential. $55,000 to $75,000 depending on your experience.
FILLED! – HUMAN RESOUCES / OPERATIONS MGR.
This growing insurance agency needs a professional operations manager with a focus on human resources. Prior insurance related experience is preferred. The manager is responsible for administration of policies and procedures; dealing directly with employees on issues concerning benefits, compensation, employee relations, training and development, incentive plans and leave time. You will also be responsible for all recruiting, interviewing, performance evaluations and terminations; organizational charts and job descriptions; ensuring high levels of customer service and satisfaction by improving ongoing service delivery methods; determining ongoing equipment and software requirements; keeping informed regarding insurance technical knowledge, market trends, agency automation and other operating techniques; works directly with vendors and maintains all electronic equipment. Candidates must have exceptional communication skills with an emphasis on active listening and critical thinking. Strong team building skills with a willingness to grow all agency personnel to their maximum potential is a priority. The schedule is Monday through Friday, 8 a.m. to 5 p.m. MS Office proficiency is required and you will learn their in-house proprietary software. This is a great opportunity with a professional team. $55,000 to $65,000 plus excellent benefits.
FILLED! – BOOKKEEPER.
Join this real estate development, leasing and management company as their bookkeeper. You will be responsible for overseeing the finances of all properties & condominium associations managed by the company. This position requires an extremely high level of accuracy and attention to detail in all duties performed as well as the ability to manage responsibilities in a constantly changing work environment. Duties include Accounts Payable/Receivable; mortgage management and payments; bank reconciliations; payroll; employee benefits management and set up; property liability insurance administration, workers compensation insurance and administration and providing all financial reports to the CFO. You will also assist with special projects as assigned by the partners. Candidates must have five or more years of bookkeeping experience with multiple entities; advanced QuickBooks proficiency and the ability to work in a very fast paced environment. Accounting degree preferred along with real estate related experience. $40,000 to $45,000 plus excellent benefits.