We are currently seeking qualified candidates for the following positions. If you are interested in applying for any of these positions, please send us your resume as soon as possible. Interviews are now being scheduled with qualified applicants.
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CAREERS FIRST HOT JOBS!
HIGH END JEWELRY SALES ASSOCIATE. We are seeking an experienced, mature, high energy associate to join the team of one of Santa Fe’s top retail stores in their jewelry department! This is a full-time position and some weekends will be required. High-end jewelry sales experience is required and knowledge of turquoise and Native American jewelry is preferred. Our ideal candidate will be extremely polished with a professional demeanor and appearance. If you know how to build a book of clients, up-sell and create relationships to ensure repeat business we want to meet with you. A confidence with computers is required as you will learn their in-house point of sale system and on-line marketing and sales systems. $15 to $20 per hour depending on your experience plus commission.
LEGAL ASSISTANT. This reputable downtown law firm rarely has a position available because the staff loves working here and no one wants to leave! You will support two partners specializing in commercial law and litigation and real estate. You must have litigation experience and excellent research and writing skills. In your role as a legal assistant you will provide both paralegal and secretarial work for the two partners. Your exceptional organizational ability will be an advantage! MS Word and Outlook is required. This firm is known for appreciating and acknowledging their staff for a job well done; they also treat their employees with respect. The staff enjoys working together and supports a true team environment. Ready to join them? $45,000 to $50,000 plus excellent benefits including retirement, perks and parking!
EXPERIENCED PARALEGAL. We are seeking an individual with strong communication skills, exceptional organizational control and the ability to independently handle paralegal responsibilities. You will draft legal documents, manage court calendars and required deadlines and review and respond appropriately to requests for information. You will work closely with the attorney so your attention to detail and listening skills must be top notch. You must be proficient with MS Word, Excel and Outlook and possess excellent writing and research skills. The firm offers a great work environment and competitive salary along with generous benefits. $42,000 to $48,000 depending on your experience.
FRONT OFFICE / CUSTOMER SERVICE ASSISTANT. Join this locally owned automotive retailer as a customer service / sales representative. You will assist the owner with day to day customer service in person and on the phone. You will also sell the products and determine the best brand for each individual. They use proprietary software for inventory and invoicing and the owner will train you. Placing regular orders and special orders will also be part of your responsibilities. This is a Monday through Friday, 8 to 5 schedule. $25,000 to $27,000 plus future benefits!! This is a casual environment and we highly encourage women to apply!!
MARKETING / SALES CONSULTANT. Join this national advertising company as a Marketing / Sales Consultant. Candidates must have two or more years of successful outside sales experience. Approximately three months per year travel will be required and two weeks out-of-state training is mandatory. $30,000 base salary and commission totaling a target earnings of $70,000 annual. There is ample bonus opportunity along with the basic compensation structure to earn well above that total. Excellent benefits are also included.
ACCOUNTING ASSISTANT. You will assist the Controller of this local online payment processing company with daily financial tasks including Accounts Payable, Accounts Receivable, Bank Rec’s and other accounting duties as required. You must have strong demonstrated Quickbooks experience, 2-3 years minimum. This can be a hectic position and your adaptability and can-do attitude will be required. This is a temp to perm position starting at $15 – $18 per hour to start. M-F 8:00 — 5:00.
JEWELRY SALES MANAGER. Work for one of Santa Fe’s well known luxury jewelry stores. Candidates must have five or more years of management experience. You will be required to perform successful sales and in doing so act as a role-model for your sales staff. The ability to multi-task is a must. Former experience in a high end jewelry retail environment is essential to land this incredible opportunity. On-going sales and management training is offered. Your experience with staff motivation and leadership, marketing, scheduling, financial analysis and impeccable customer service skills will get you an interview. Your sales ability can get you the job! $45,000 to $50,000 base plus commission plus benefits.
EXPERIENCED LEGAL SECRETARIES / ASSISTANTS NEEDED! Temporary and permanent positions available. Requires MS Word, WordPerfect and legal software to include ProLaw and/or Timeslips. Great opportunities in different legal specialties. $40–45K depending on experience. Permanent positions include full benefits.
We are always seeking candidates eager to do temporary assignments. Our temporary positions can last from one day to several weeks, and even months. Always in demand are ADMINISTRATIVE ASSISTANTS, PERSONAL ASSISTANTS, RECEPTIONISTS, LEGAL SECRETARIES, DATA ENTRY, WORD PROCESSING, BOOKKEEPING AND LOTS MORE!! We are interested in meeting with you if you have experience in any of these areas. Salaries range from $12 – 18/ hour. Careers First pays weekly.
A list of recently filled positions:
FILLED! – LEGAL ADMIN ASSISTANT. Our client with a plaintiff personal injury practice needs a professional administrative assistant. Legal experience is a plus for this job! You will assist with calendaring all appointments, court dates and deadline driven notices. You will also manage all legal files both electronically and hard copy. Requesting medical records and other information from health care providers and hospitals will be your responsibility also. Day-to-day office administration such as processing incoming and outgoing mail, ordering office supplies and restocking them, acting as the point of contact with vendors and answering the phone are on your priority list. We would also love bi-lingual candidates! MS Office proficiency is required. $30,000 Plus excellent benefits.
FILLED! – BROKERS ASSISTANT. This top producing real estate team of two brokers seeks a detailed, dynamic and service oriented assistant. This position requires a candidate with exceptional administrative, computer and organizational skills. You will be on tight deadlines often so the ability to juggle many tasks at once is required. A quick mind, supportive attitude, intuition, diplomacy and consistency are some of the traits our client has requested. You will be instrumental in facilitating closings, scheduling appointments and showings, assisting with preparation for open houses and communicating with clients, mortgage and title companies. A current New Mexico Real Estate license is preferred but we will consider candidates willing to get their license. Exceptional computer skills are required along with knowledge of or the ability to learn the MLS program. Occasional travel to training and team building seminars will be required. $29,000 to $31,000 Base salary plus generous bonuses based on closings.
FILLED! – EXPERIENCED PT LEASING AGENT. This position requires someone who enjoys working with people! You will meet with potential tenants, maintain relationships with existing tenants and work with the apartment staff daily. Attention to detail, the ability to multi-task and a true sense of responsibility are required. You will be responsible for all pre-screening of potential tenants; prepare all leases and maintain all tenant files; oversee all maintenance requests and vendors; and preparation of deposits. Candidates must have exceptional organizational skills. You will need basic computer skills and the ability to learn their in-house software. The schedule is Tuesday through Friday and some Saturday hours so flexibility is required; 25 hours per week. This is a temp-to-hire position; $14 to $16 per hour.
FILLED! – EXECUTIVE ASSISTANT. This is an amazing opportunity to work with the founder and Executive Director of an educational non-profit and family foundation. The position is vital for the success and ease of all the diverse professional objectives and personal missions in place. The position includes a variety of tasks and you will be required to move seamlessly between the tasks and different settings. You will maintain a detailed calendar of all personal and professional appointments, meetings and travel, schedule and manage all travel arrangements, provide first point of contact with all people in their professional life, and maintain all personal systems including electronic data management, filing, address/contact information and sometimes errands. This position interfaces tightly with the Personal Assistant to maintain a dynamic support network. You must also possess the ability to work independently as they travel frequently and you may be required to accompany periodically. Exceptional computer/technology and writing skills are required. Due to the nature of this position a high level of discretion and confidentiality are a must. We are looking for someone with a highly professional attitude, excellent communication skills, good organizational skills and the ability to predict needs and provide for them in advance, as well as a willingness to follow requests to the letter. You will also be called upon to access the “soft side” in your nature, by demonstrating an ease with interpersonal relationships, relaxed and calming self-confidence, good sense of humor, mixed with compassion, humility and the desire to grow and learn. As you can see this is a position requiring the right “fit” on many different levels. Previous (5+ years) high level executive assistant experience preferred. Non-profit experience helpful. $50,000 to $60,000 plus excellent benefits.
FILLED! – PT BOOKKEEPER FOR LOCAL CONSTRUCTION COMPANY. – Work from your home office approximately 30 hours per week! This is a full-charge bookkeeping position and the perfect candidate will have construction accounting experience. You will be responsible for all bookkeeping functions along with job cost accounting, job coding, monthly cash flow reports along with standard AP/AR, Worker’s Compensation reporting, weekly payroll and payroll tax reporting. You must be an advanced QuickBooks user and be familiar with importing information from extensive Excel reports from and to QuickBooks. This company has been in business 17 years and has a very solid reputation. $25 to $30 per hour.
FILLED! – NM RANCH DYNAMIC DUO CARETAKERS. We are seeking a dynamic duo of a couple to live on a 45,000 acre ranch just a few minutes north of Las Vegas, NM. Our ideal candidates will have former property/ranch care taking experience and be considered a ‘Jack and Jill of all trades’ to attend to the various required duties. The responsibilities for the seven (7) residences on the property will include cleaning the houses, laundry, changing linens, some household supply shopping and if you are an exceptional cook that would be a plus. For the exterior of the residences, the responsibilities will include tending beautiful flower gardens and orchards, mowing, weeding, trimming trees, bushes and ornamental grasses; replacing dead plants and general maintenance, such as stone work, basic paint touch up, as needed electrical and plumbing repairs, cleaning the vehicles, mail pick-up and snow removal in the winter. You would be expected to respect the privacy of the owners and their guests when in residence as they would yours during non-working hours. You will have your own private home with all utilities included. This is a great opportunity for a kind and compassionate couple with exceptional references and work ethic! Extensive background and reference checks will be performed. Compensation for the couple will be $45,000 to $60,000 depending on experience, plus health insurance for each person.
FILLED! – PART TIME OFFICE ASSISTANT. Join this local supply business with offices all over the US! You will work closely with the Manager and staff answering phones, processing invoices and providing some assistance with inventory. You will also be responsible for accounts payable and accounts receivable entry and reporting; 10-key proficiency is required. They use Windows based proprietary software for all inventory and corporate reporting so you must have MS Word and Excel proficiency. This is a casual environment with a nice team! This is a temp-to-hire opportunity; 25 hours per week; Monday through Friday, 7 a.m. to 12 p.m. or 8 a.m. to 1 p.m. $14 per hour.
FILLED! – LEGAL SECRETARY. This firm’s success is grounded on its progressive and growth oriented philosophy, geographical office locations, and legal expertise, as well as the most modern technology and procedures. You can become a vital player as secretary to two of the partners specializing in oil and gas, public utilities, environmental law, and transactional work. Standards are high! Can you step up to the challenge? Ideal candidates will have three plus years of legal experience, strong MS Word and Word Perfect proficiency and a proven track record. Team players only! $48,000 to $53,000 plus excellent benefits.
FILLED! – PART TIME OFFICE MANAGER FOR CLINICAL PSYCHOLOGIST. This is a very detail oriented position supporting a small private practice. This position involves a lot of common sense, discretion and initiative. You will be responsible for scheduling all appointments, creating and maintaining patient files and all the required billing. Ideal candidates will have prior medical office experience. The office has advanced technology systems in place for remote management so any data and communication cloud experience is a huge plus. You can work in the office Monday or Tuesday 9 to 5, and from home if you choose two hours per day Wednesday through Friday. We will do extensive background, drug and reference checks. $15 to $18 per hour depending on your experience.
FILLED! – DIRECTOR OF FINANCE. The Director of Finance for this prestigious private school oversees cost and general accounting, accounts receivable / payable, human resources, payroll and risk management. You will also provide status of financial condition of the school by collecting, interpreting and reporting key financial data to the President and Board of Directors. Preparing and monitoring the annual school budget in conjunction with the President, insuring good audit trails and accountability and working with auditors to complete year-end audit, benefit administration, and participating in contract negotiations will also be your responsibility. Ideal candidates will have a Bachelor’s degree in business, finance or related field; five or more years of experience in managing an accounting function; and be very customer service oriented. This is a year round position, Monday through Friday 8 a.m. to 5 p.m. $60,000 to $75,000 plus benefits.
FILLED! – Executive Assistant. Our client, a real estate and development company, is actively seeking a ‘rock star’ EXECUTIVE ASSISTANT. The company is involved in developing projects all over the country. Responsibilities are varied and THE key strength needed is organizational skills. You will communicate with two other out of state satellite offices on a daily basis and manage and organize documents from all offices into electronic master files. You will also schedule conferences, corporate meetings (Go to Meeting or Skype) and take copious minutes. You will also create deadline calendars and send reminders to each individual of the upcoming deadlines. Interfacing with the company CPA will also be required; creating expense reports and tracking all expenditures. Technical proficiency is a crucial requirement of the job because the majority of documents are transmitted through email; exceptional MS Office and Drop Box proficiency are required. You will also act as a personal assistant to the Senior Partner on occasion. Ideal candidates will have a BA or more with legal related experience (Paralegal or Legal Assistant) due to the nature of detail, research and organization required to do this job well. This is an opportunity with HUGE growth potential. $55,000 to $75,000 depending on your experience.
FILLED! – Human Resources / Operations Manager. This growing insurance agency needs a professional operations manager with a focus on human resources. Prior insurance related experience is preferred. The manager is responsible for administration of policies and procedures; dealing directly with employees on issues concerning benefits, compensation, employee relations, training and development, incentive plans and leave time. You will also be responsible for all recruiting, interviewing, performance evaluations and terminations; organizational charts and job descriptions; ensuring high levels of customer service and satisfaction by improving ongoing service delivery methods; determining ongoing equipment and software requirements; keeping informed regarding insurance technical knowledge, market trends, agency automation and other operating techniques; works directly with vendors and maintains all electronic equipment. Candidates must have exceptional communication skills with an emphasis on active listening and critical thinking. Strong team building skills with a willingness to grow all agency personnel to their maximum potential is a priority. The schedule is Monday through Friday, 8 a.m. to 5 p.m. MS Office proficiency is required and you will learn their in-house proprietary software. This is a great opportunity with a professional team. $55,000 to $65,000 plus excellent benefits.
FILLED! – Bookkeeper. Join this real estate development, leasing and management company as their bookkeeper. You will be responsible for overseeing the finances of all properties & condominium associations managed by the company. This position requires an extremely high level of accuracy and attention to detail in all duties performed as well as the ability to manage responsibilities in a constantly changing work environment. Duties include Accounts Payable/Receivable; mortgage management and payments; bank reconciliations; payroll; employee benefits management and set up; property liability insurance administration, workers compensation insurance and administration and providing all financial reports to the CFO. You will also assist with special projects as assigned by the partners. Candidates must have five or more years of bookkeeping experience with multiple entities; advanced QuickBooks proficiency and the ability to work in a very fast paced environment. Accounting degree preferred along with real estate related experience. $40,000 to $45,000 plus excellent benefits.
FILLED! – Real Estate Office Manager. This high-end real estate agency needs a professional office manager. This position requires a candidate with exceptional customer service and people skills. You will answer the phone, facilitate scheduling showings of properties (both in-house listings and for the brokers working with buyers), help produce advertising material, assist in preparing purchase agreements, and all general correspondence. Candidates with a creative flair and exceptional writing / proofing experience will have a plus as there are opportunities to assist in designing special invitations, property flyers and more. You will make people feel welcome and to feel like someone is generally interested in their needs / inquiries. This is a fun and rewarding job with some fine people! A bachelor’s degree is preferred. The schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m. but occasional overtime may be required. Base Salary $30,000 to $32,000 plus a very generous bonus on each sale – (last year the manager made over $50K with added bonuses!), paid vacation and holidays and lots of perks. NM Real Estate Licensing will be required within the first year of employment paid for by the agency.
FILLED! – Showroom Sales Associate. This beautiful showroom needs an accomplished, polished, hard-working, customer friendly sales associate to sell upscale plumbing and hardware design pieces. If you like a challenge, this is your job, as there are numerous products to learn about and the owners have created a healthy competitive and supportive work environment. Work with customers from all walks of life: architects, interior designs, contractors, homeowners, etc. Confidence, at the computer, is required as you will use both the Internet and QuickBooks to make and track your sales. Attention to detail and a commitment to follow-up with your customers are required. $30,000 base (a higher base is negotiable depending on your experience) plus generous commission and benefits.
FILLED! Sales Associate. This jewelry store sells some of the best in Santa Fe! From contemporary to Native American and lots in between it is definitely “eye candy” for the most discriminating buyer! We are seeking an experienced, mature, high energy associate to join the staff. This is a full-time position and some weekends will be required. High-end jewelry sales experience is required. Our ideal candidate will be extremely polished with a professional demeanor and appearance. If you know how to build a book of clients, up sell and create relationships to ensure repeat business we want to meet with you. A confidence with computers is required as you will learn their in-house point of sale system and on-line marketing and sales systems. $15 to $20 per hour depending on your experience plus commission. WOW!
FILLED! – Client Relations Administrator. This is an exciting opportunity for candidates who enjoy a lot of variety working one-on-one with clients and community networking. This is a newly created position in one of Santa Fe’s premier independently owned insurance agencies. You will be the liaison with your clients and the different insurance carriers assisting them with their claims; conducting site visits with the client and the claims adjuster; collecting claims information for your clients, reporting to the insurance company and then following up to make sure everything is going right. Claims work can get a little technical so some insurance experience would be helpful but not required. You will also attend events and assist with being the ‘face’ of the agency always seeking networking opportunities to support company growth. You will also be instrumental in developing and implementing a client satisfaction survey. You will be responsible for having clients talking about their experience being above and beyond what this agency or any other agency has ever delivered! Base salary of $35,000 to $40,000 plus bonuses based on achieving goals, benchmarks and client satisfaction ratings! Exceptional benefits and generous paid time off too!
FILLED! – Gallery Sales Associate. One of Santa Fe’s most beautiful and prominent high-end contemporary galleries seeks the ultimate experienced sales professional. If you have an outgoing, assertive, sincere personality that thrives on the opportunity to interact with all types of people, a genuine drive to succeed by meeting personal and professional goals, a proven track record and a professional and sophisticated demeanor, please send your CV right away. Our client is also interested to know that you appreciate culture; local & world, fine dining, current affairs, good manners and have a strong passion for art and sales! You must have exceptional writing/grammar skills and computer proficiency to handle the intensive email correspondence sometimes necessary to close the sale with your client. You MUST walk in the door knowing how to manage an existing book of gallery clients and collectors and possess the exceptional follow-up skills when assisting them in their art acquisitions. Art History Degree preferred but not required. $50,000 to $60,000 plus bonuses based on your sales plus benefits.
FILLED! – Administrative/Bookkeeping Assistant Wizard. One of Santa Fe’s leading environmental non-profits seeks a true “wizard” to help run this dynamic office. Ideal candidates will have three or more years of administrative/bookkeeping experience, any non-profit experience is a PLUS. Administrative responsibilities: all phone communications, web/email requests, event preparations, supporting the Executive/Associate Director and Board, office supplies inventory & ordering, volunteer coordination and special projects. Bookkeeping responsibilities: assisting the Financial Director with the annual audit preparation, entering credit card receipts and vendor invoices and other projects as needed. Candidates must be proficient with MS Office, QuickBooks and Google Docs. A positive attitude, time management, multi-tasking, exceptional organizational skills and independent thinking are also required. This is a temp-to-hire opportunity; Monday through Friday, 8 to 4 or 9 to 5 with flexibility as you will be required to work events after hours and weekends. $17 per hour ($35,360) plus OUTSTANDING benefits.
FILLED! – Office Assistant. This professional cleaning service business has been in Santa Fe for fourteen years; they are seeking an Office Assistant with exceptional customer service / people skills. You will handle all incoming customer lead calls generating these calls to become appointments! You will also assist in new hire orientation and paperwork; confirm customer appointments; maintain inventory, customer files and employee files. You will also prepare team member books and assignments for each day as you will plan and organize daily schedules. This is a casual environment with a very dedicated owner. Basic MS Word and Excel are required and the ability to learn their in-house software. We will do background checks and extensive reference checks. Some site-visits may be required so a reliable vehicle is required (mileage is reimbursed) and occasional travel for training sessions may require some overnights. Monday, Tuesday 7 a.m. to 3 p.m.; Wednesday, 7 a.m. to 4 p.m. and Thursday and Friday, 9 a.m. to 4 p.m.; $30,000 to $33,000 and you can earn commission for your sales on the phone!
FILLED! – Office Manager. This rapidly growing and fast paced specialty transportation company seeks an efficient, hard-working Office Manager to take charge and make sure the office runs efficiently day-to-day between all points of contact. The position is extremely fast paced and requires a LOT of multi-tasking. You will be responsible for scheduling transportation for all tours and private events; working closely with the Operations Manager to confirm staff/driver schedules, making sure all office administration systems are in place, light bookkeeping using QuickBooks, comfortable managing people and projects and interfacing with all types of personalities. Customer service is the key to this dynamic opportunity as you will the first point of contact for customers, commercial and private, via phone and email. Your attention to detail, good communication skills – written and verbal, and a flexible schedule are all needed to manage this operation. May through October is ‘high’ season and the days will be long and weekend work will often be required; November through April allows for shorter days and a slower pace. The owner of this business wants someone who has a ‘take charge’ and “get it done” disposition; he is not a Micro-Manager. Candidates with a hospitality background would suit this position quite well! $40,000 to $50,000 plus some benefits and perks!
FILLED! – Purchasing Agent for local electrical / lighting company. Candidates will need impeccable attention to detail and above average computer skills. You will be responsible for placing orders, tracking orders, arranging shipment if necessary, quality control and maintaining inventory supplies. Strong working relationships with your vendors and team will enhance your productivity. This is a stable and happy working environment with a great team! MS Excel and any database experience are required along with strong numbers ability and the knack for learning new software. Any prior building or construction purchasing experience will definitely get your foot in the door however our client is willing to train the right person. This is a temp-to-hire opportunity; Monday through Friday 8 a.m. to 5 p.m. $13 to $14 per hour.
FILLED! – Marketing Coordinator. Work under the direction of the Director of Sales and Marketing to get the word about this company out louder, further and with more clarity! This local company with national and international clients is one of Santa Fe’s cutting edge technology organizations. Ideal candidates will have strong computer skills including proficiency with MS Office Suite, Adobe Suite and web languages (CSS and HTML). Attention to detail, proofreading skills, exceptional communication skills and the ability to work within deadlines are required for this position. You will assist with all graphic design, web design and content management, Tradeshow / Exhibition preparation and general marketing and administrative duties as needed. Any additional experience with WordPress, social media marketing, and Search Engine Optimization is a huge plus. This is a full-time position; Monday through Friday, 8 a.m. to 5 p.m. We will require a writing and graphic design sample along with your resume. $35,000 to $45,000 (DOE) plus amazingly generous benefits! Don’t miss this opportunity!
FILLED! – General Manager / Residential Property . This is a full-time position which assumes the responsibility for the business, maintenance and security requirements of a East Side Home Owners Association. The Manager is required to live on-site in a very nice two bedroom, two bath home including all utilities provided by the Association. While the position will not be shared, the living situation is perfect and acceptable for a couple to cohabit. The responsibilities of the Manager fall in three main categories: business, security and maintenance. Some of these requirements include the overall professional management of the Association, supervision and management of the Assistant Manager, coordination of management team schedules, preparation of quarterly assessment billings, coordination of resident communications, preparation of materials for all Board and Association meetings, attendance at Board and Association meetings to take minutes and assist in the annual budget process. You will also prepare and distribute the annual Resident Directory and Handbook and a community newsletter. Security is of utmost importance so you will implement and monitor measures to enhance the security of the Association property and residents. Regular inspections of the common areas and communication and coordination with the security contractor are your responsibility. Assuring the grounds are maintained at a high level of quality at all times is a must. You will schedule all repair and maintenance services whether it is landscaping, the pool, gate controls, snow removal or asphalt repair. This position requires a lot of flexibility – it is not an 8 to 5 job. You are on call after hours and alternate weekends which are shared with the Assistant Manager. Ideal candidates will have property management or related experience or a hospitality related background. The position is all about customer service! A background check and drug screening will be required along with stellar professional references. $45,000 to $55,000 plus full benefits.
FILLED! – Law Office Receptionist. This legal firm founded in 1983 focuses their practice on personal injury and employment law. They are seeking a very special person for what they consider one of the most important positions in the firm. You are the first voice, the first person to greet all visitors and the go to person for all attorneys and staff. You will clearly understand why they value their front desk person once you sit it that chair! Our ideal candidate will be very professional with the desire to continue learning more and more about the importance of being a top notch legal support person. The desk is very busy so prior legal experience is a plus but not required; you will assist the attorneys and staff with anything and everything they may require. You will be responsible for new client intake review, filing, some word processing, faxing, and other assignments or special projects as needed. Candidates must have exceptional MS Office proficiency and the ability to learn WordPerfect. This is a great opportunity with a well respected, collaborative team of pros! There is a lot of potential for growth with this firm. $25,000 to $27,000 plus generous benefits. This is a temporary to permanent hire position.
FILLED! – Ultimate Executive / Personal Assistant. We are seeking the ultimate professional candidate to manage, organize and oversee day-to-day plans for this busy executive. You will be responsible for assisting in scheduling of all personal and professional appointments, travel arrangements, preparing correspondence, personal banking, managing paperwork in a very orderly fashion and keeping him on track. You will support him both professionally and personally: predicting needs and foreseeing solutions. You will often be the first point of contact for clients so a professional demeanor and appearance are essential. You will also be privy to confidential information so your discretion must be of the highest caliber. Exceptional MS Office skills and technical aptitude are required. The position requires preparation and review of numerous legal documents so exceptional grammar, proofing and editing skills are a must. Many of these documents are very time sensitive. You will also be the ‘eyes and ears’ in remembering ‘who is who’. This is almost like being a traffic controller as this is a very demanding and busy desk; it is typical for all five phone lines to ring at once! You must have a positive attitude and willingness to help out wherever you might be needed, even if it is filing or covering the front desk. This is a great opportunity for candidates who really enjoy “taking care” of someone! Our client is seeking more than just the person with the skills and experience; he is seeking the right “fit” on many different levels. Self-confidence, a sense of humor, the ability to see the big picture and a pro-active nature are important qualities! Thorough background checks will be required. $70,000 to $75,000 plus benefits.
FILLED! – Paralegal / Office Manager. Join this downtown firm with two senior partners and two associate attorneys as their Paralegal and Office Manager. Candidates must have three or more years of litigation experience and exceptional writing and research skills. They often have very extensive and heavy caseloads so some overtime will be required. You will also manage day-to-day operations as the office manager and perform bookkeeping duties; A/P, A/R, payroll, etc. They use MS Office, Cleo and QuickBooks. $55,000 to $65,000 plus excellent benefits and parking.
FILLED! – Finance/Operations Director for a nonprofit organization. The Director of Finance and Operations will be responsible for assisting in all financial reporting, reconciling and budgeting including the general ledger. Knowledge of Blackbaud suite of products is desirable. Participation in the annual audit, monitoring and preparing grant reports, assist in monitoring and complying with benefit regulations and oversight of the investment portfolio will also be your responsibility. Ideal candidates will have at minimum of five years’ experience as a CPA employed in public accounting, nonprofit organizations, private industry, or government. Priority will be given to candidates with experience with nonprofit organizations. A strong work ethic and commitment is very important along with a willingness to move easily among all the levels of accounting – from entering payables to writing financial statements. You will be required to participate in some development events and will be encouraged to join relevant professional organizations and obtain continuing education. $65,000 to $85,000 depending on experience plus exceptional benefits.