We are currently seeking qualified candidates for the following positions. If you are interested in applying for any of these positions, please send us your resume as soon as possible. Interviews are now being scheduled with qualified applicants.
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JOB OF THE WEEK!
DIRECTOR OF FINANCE. The Director of Finance for this prestigious private school oversees cost and general accounting, accounts receivable / payable, human resources, payroll and risk management. You will also provide status of financial condition of the school by collecting, interpreting and reporting key financial data to the President and Board of Directors. Preparing and monitoring the annual school budget in conjunction with the President, insuring good audit trails and accountability and working with auditors to complete year-end audit, benefit administration, and participating in contract negotiations will also be your responsibility. Ideal candidates will have a Bachelor’s degree in business, finance or related field; five or more years of experience in managing an accounting function; and be very customer service oriented. This is a year round position, Monday through Friday 8 a.m. to 5 p.m. $60,000 to $75,000 plus benefits.
NEW! – PART-TIME ACCOUNTING ASSISTANT. This non-profit organization with a mission to improve human health and nutrition seeks an accounting associate. You will be responsible for auditing invoices, expense reports and other requests for payments and processing them for payment. You will also prepare purchase orders, reconcile all accounts payable and receivable, general ledger entries, ordering supplies, and assist the Controller with other tasks as needed. Candidates must have three or more years bookkeeping experience, excellent time management skills, a thorough understanding of double entry accounting and excellent communication skills. MS Word and Excel proficiency and the ability to learn Sage software is required. 20 hours per week; ideal schedule is 8 (or 8:30) a.m. to 12 (or 12:30) p.m. Monday through Friday but there is some flexibility. $18 to $20 per hour plus benefits including a portion of health, dental and life insurance, paid holidays and vacation accrual. This is a great opportunity for Moms or students!
NEW! – EXPERIENCED JEWELRY SALES ASSOCIATE. This jewelry store sells some of the most beautiful custom jewelry in Santa Fe! It is definitely “eye candy” for the most discriminating buyer! We are seeking an experienced, high energy associate to join the staff. Jewelry sales experience is required. Our ideal candidate will be extremely polished with a professional demeanor and appearance along with a team player attitude. If you know how to build a book of clients, up sell and create relationships to ensure repeat business we want to meet with you. A confidence with computers is required. $15 to $18 per hour depending on your experience plus commission and growth opportunity. You will be required to work rotating weekends and some evenings for special events.
ASSISTANT PROPERTY MANAGER. Our new client has multiple units in a charming downtown timeshare/rental compound. You will be assisting the Property Manager market the property online, book reservations for all the units with very strong attention to detail of owners schedules. This is definitely a “front of the house” position as you will interface with current owners, arriving and departing guests and be able to answer all inquiries about the property. You will use proprietary software and strong computer skills are required. The opportunity to grow with this position is possible as you streamline and implement online reservations and generate new ways to market the property. You will be required to be after hours emergency only contact on a rotating schedule, inspect the property and units to make sure all are in outstanding condition. Hours/schedule can be flexible up to 25-35 hours per week. Starting salary is $18 per hour, with paid time off. A standard background check will be conducted as well as verifying all professional references.
COMMERCIAL INSURANCE ACCOUNT MANAGER. The Account Manager services existing commercial clients as well as assisting Agents with new clients. You will handle the day-to-day servicing of an existing book of business and develop relationships with clients and agents. You will handle endorsements, policy changes, cross sell new products, answer questions about underwriting guidelines, etc. You will also support the commercial lines producers by entering account information, creating proposals and a lot of hands-on customer service! Our ideal candidate will have a current New Mexico insurance license, have five plus years of commercial experience at an independent agency, know Microsoft Office programs and have experience with AMS 360 database software. Preference will be given to candidates who have worked with Colorado Casualty, American Hallmark, Chubb, Travelers, Acuity, New Mexico Mutual and Zurich. $40,000 to $50,000 depending on your experience plus excellent benefits.
SENIOR ACCOUNTANT / CPA. This rapidly growing local business with multiple entities in multiple industries is seeking a Senior Accountant/CPA to manage the accounting department and staff. You will also be tasked with facilitating the conversion from QuickBooks to new software that specializes in logistics. You will be responsible for reconciling and reporting on a daily, weekly and monthly basis all financial related reports; monthly statements; reviewing and analyzing general ledger accounts and month end closings. Ideal candidates will have experience with double entry accounting software. Accounting Degree required and if you are a licensed CPA that is a plus and our preference. $100,000 to $120,000 plus excellent benefits. (status: on hold)
PERSONAL LINES ACCOUNT MANAGER. The Account Manager services existing clients as well as working with new clients. You will handle the day-to-day servicing of an existing book of business and develop relationships with clients and agents. You will handle new accounts and renewals, policy changes, complete applications while maintaining a concern for timeliness and completeness. Our ideal candidate must have a current New Mexico insurance license, have 10 years of insurance experience, with 2 years in personal lines. Proficiency with Microsoft Office programs and have experience with AMS 360 database software preferred. Commission position with earning potential only limited by you. Base salary of $40,000 to $45,000 plus commission to start; it will be straight commission once you are up to speed within six to twelve months; long-term potential is over $100,000 plus excellent benefits and generous time off as well. If you have a strong sales focus and marketing perspective and are driven to achieve and succeed this is your opportunity! Come work for the oldest independent agency in New Mexico. Recently named Best Place to Work by NM Business Weekly.
EXPERIENCED LEGAL SECRETARIES / ASSISTANTS NEEDED! Temporary and permanent positions available. Requires MS Word, WordPerfect and legal software to include ProLaw and/or Timeslips. Great opportunities in different legal specialties. $40–45K depending on experience. Permanent positions include full benefits.
We are always seeking candidates eager to do temporary assignments. Our temporary positions can last from one day to several weeks, and even months. Always in demand are ADMINISTRATIVE ASSISTANTS, PERSONAL ASSISTANTS, RECEPTIONISTS, LEGAL SECRETARIES, DATA ENTRY, WORD PROCESSING, BOOKKEEPING AND LOTS MORE!! We are interested in meeting with you if you have experience in any of these areas. Salaries range from $12 – 18/ hour. Careers First pays weekly.
A list of recently filled positions:
FILLED! – Executive Assistant. Our client, a real estate and development company, is actively seeking a ‘rock star’ EXECUTIVE ASSISTANT. The company is involved in developing projects all over the country. Responsibilities are varied and THE key strength needed is organizational skills. You will communicate with two other out of state satellite offices on a daily basis and manage and organize documents from all offices into electronic master files. You will also schedule conferences, corporate meetings (Go to Meeting or Skype) and take copious minutes. You will also create deadline calendars and send reminders to each individual of the upcoming deadlines. Interfacing with the company CPA will also be required; creating expense reports and tracking all expenditures. Technical proficiency is a crucial requirement of the job because the majority of documents are transmitted through email; exceptional MS Office and Drop Box proficiency are required. You will also act as a personal assistant to the Senior Partner on occasion. Ideal candidates will have a BA or more with legal related experience (Paralegal or Legal Assistant) due to the nature of detail, research and organization required to do this job well. This is an opportunity with HUGE growth potential. $55,000 to $75,000 depending on your experience.
FILLED! – Human Resources / Operations Manager. This growing insurance agency needs a professional operations manager with a focus on human resources. Prior insurance related experience is preferred. The manager is responsible for administration of policies and procedures; dealing directly with employees on issues concerning benefits, compensation, employee relations, training and development, incentive plans and leave time. You will also be responsible for all recruiting, interviewing, performance evaluations and terminations; organizational charts and job descriptions; ensuring high levels of customer service and satisfaction by improving ongoing service delivery methods; determining ongoing equipment and software requirements; keeping informed regarding insurance technical knowledge, market trends, agency automation and other operating techniques; works directly with vendors and maintains all electronic equipment. Candidates must have exceptional communication skills with an emphasis on active listening and critical thinking. Strong team building skills with a willingness to grow all agency personnel to their maximum potential is a priority. The schedule is Monday through Friday, 8 a.m. to 5 p.m. MS Office proficiency is required and you will learn their in-house proprietary software. This is a great opportunity with a professional team. $55,000 to $65,000 plus excellent benefits.
FILLED! – Bookkeeper. Join this real estate development, leasing and management company as their bookkeeper. You will be responsible for overseeing the finances of all properties & condominium associations managed by the company. This position requires an extremely high level of accuracy and attention to detail in all duties performed as well as the ability to manage responsibilities in a constantly changing work environment. Duties include Accounts Payable/Receivable; mortgage management and payments; bank reconciliations; payroll; employee benefits management and set up; property liability insurance administration, workers compensation insurance and administration and providing all financial reports to the CFO. You will also assist with special projects as assigned by the partners. Candidates must have five or more years of bookkeeping experience with multiple entities; advanced QuickBooks proficiency and the ability to work in a very fast paced environment. Accounting degree preferred along with real estate related experience. $40,000 to $45,000 plus excellent benefits.
FILLED! – Real Estate Office Manager. This high-end real estate agency needs a professional office manager. This position requires a candidate with exceptional customer service and people skills. You will answer the phone, facilitate scheduling showings of properties (both in-house listings and for the brokers working with buyers), help produce advertising material, assist in preparing purchase agreements, and all general correspondence. Candidates with a creative flair and exceptional writing / proofing experience will have a plus as there are opportunities to assist in designing special invitations, property flyers and more. You will make people feel welcome and to feel like someone is generally interested in their needs / inquiries. This is a fun and rewarding job with some fine people! A bachelor’s degree is preferred. The schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m. but occasional overtime may be required. Base Salary $30,000 to $32,000 plus a very generous bonus on each sale – (last year the manager made over $50K with added bonuses!), paid vacation and holidays and lots of perks. NM Real Estate Licensing will be required within the first year of employment paid for by the agency.
FILLED! – Showroom Sales Associate. This beautiful showroom needs an accomplished, polished, hard-working, customer friendly sales associate to sell upscale plumbing and hardware design pieces. If you like a challenge, this is your job, as there are numerous products to learn about and the owners have created a healthy competitive and supportive work environment. Work with customers from all walks of life: architects, interior designs, contractors, homeowners, etc. Confidence, at the computer, is required as you will use both the Internet and QuickBooks to make and track your sales. Attention to detail and a commitment to follow-up with your customers are required. $30,000 base (a higher base is negotiable depending on your experience) plus generous commission and benefits.
FILLED! Sales Associate. This jewelry store sells some of the best in Santa Fe! From contemporary to Native American and lots in between it is definitely “eye candy” for the most discriminating buyer! We are seeking an experienced, mature, high energy associate to join the staff. This is a full-time position and some weekends will be required. High-end jewelry sales experience is required. Our ideal candidate will be extremely polished with a professional demeanor and appearance. If you know how to build a book of clients, up sell and create relationships to ensure repeat business we want to meet with you. A confidence with computers is required as you will learn their in-house point of sale system and on-line marketing and sales systems. $15 to $20 per hour depending on your experience plus commission. WOW!
FILLED! – Client Relations Administrator. This is an exciting opportunity for candidates who enjoy a lot of variety working one-on-one with clients and community networking. This is a newly created position in one of Santa Fe’s premier independently owned insurance agencies. You will be the liaison with your clients and the different insurance carriers assisting them with their claims; conducting site visits with the client and the claims adjuster; collecting claims information for your clients, reporting to the insurance company and then following up to make sure everything is going right. Claims work can get a little technical so some insurance experience would be helpful but not required. You will also attend events and assist with being the ‘face’ of the agency always seeking networking opportunities to support company growth. You will also be instrumental in developing and implementing a client satisfaction survey. You will be responsible for having clients talking about their experience being above and beyond what this agency or any other agency has ever delivered! Base salary of $35,000 to $40,000 plus bonuses based on achieving goals, benchmarks and client satisfaction ratings! Exceptional benefits and generous paid time off too!
FILLED! – Gallery Sales Associate. One of Santa Fe’s most beautiful and prominent high-end contemporary galleries seeks the ultimate experienced sales professional. If you have an outgoing, assertive, sincere personality that thrives on the opportunity to interact with all types of people, a genuine drive to succeed by meeting personal and professional goals, a proven track record and a professional and sophisticated demeanor, please send your CV right away. Our client is also interested to know that you appreciate culture; local & world, fine dining, current affairs, good manners and have a strong passion for art and sales! You must have exceptional writing/grammar skills and computer proficiency to handle the intensive email correspondence sometimes necessary to close the sale with your client. You MUST walk in the door knowing how to manage an existing book of gallery clients and collectors and possess the exceptional follow-up skills when assisting them in their art acquisitions. Art History Degree preferred but not required. $50,000 to $60,000 plus bonuses based on your sales plus benefits.
FILLED! – Administrative/Bookkeeping Assistant Wizard. One of Santa Fe’s leading environmental non-profits seeks a true “wizard” to help run this dynamic office. Ideal candidates will have three or more years of administrative/bookkeeping experience, any non-profit experience is a PLUS. Administrative responsibilities: all phone communications, web/email requests, event preparations, supporting the Executive/Associate Director and Board, office supplies inventory & ordering, volunteer coordination and special projects. Bookkeeping responsibilities: assisting the Financial Director with the annual audit preparation, entering credit card receipts and vendor invoices and other projects as needed. Candidates must be proficient with MS Office, QuickBooks and Google Docs. A positive attitude, time management, multi-tasking, exceptional organizational skills and independent thinking are also required. This is a temp-to-hire opportunity; Monday through Friday, 8 to 4 or 9 to 5 with flexibility as you will be required to work events after hours and weekends. $17 per hour ($35,360) plus OUTSTANDING benefits.
FILLED! – Part-Time Office Assistant. Join this local electrical supply business with offices all over the US! You will work closely with the Manager and staff answering phones, processing invoices and providing some assistance with inventory. You will also be responsible for accounts payable and accounts receivable entry and reporting; 10-key proficiency is required. They use Windows based proprietary software for all inventory and corporate reporting so you must have MS Word and Excel proficiency. This is a casual environment with a nice team! This is a temp-to-hire opportunity; 25 hours per week; Monday through Friday, 7 a.m. to 12 p.m. or 8 a.m. to 1 p.m. $14 per hour.
FILLED! – Office Assistant. This professional cleaning service business has been in Santa Fe for fourteen years; they are seeking an Office Assistant with exceptional customer service / people skills. You will handle all incoming customer lead calls generating these calls to become appointments! You will also assist in new hire orientation and paperwork; confirm customer appointments; maintain inventory, customer files and employee files. You will also prepare team member books and assignments for each day as you will plan and organize daily schedules. This is a casual environment with a very dedicated owner. Basic MS Word and Excel are required and the ability to learn their in-house software. We will do background checks and extensive reference checks. Some site-visits may be required so a reliable vehicle is required (mileage is reimbursed) and occasional travel for training sessions may require some overnights. Monday, Tuesday 7 a.m. to 3 p.m.; Wednesday, 7 a.m. to 4 p.m. and Thursday and Friday, 9 a.m. to 4 p.m.; $30,000 to $33,000 and you can earn commission for your sales on the phone!
FILLED! – Office Manager. This rapidly growing and fast paced specialty transportation company seeks an efficient, hard-working Office Manager to take charge and make sure the office runs efficiently day-to-day between all points of contact. The position is extremely fast paced and requires a LOT of multi-tasking. You will be responsible for scheduling transportation for all tours and private events; working closely with the Operations Manager to confirm staff/driver schedules, making sure all office administration systems are in place, light bookkeeping using QuickBooks, comfortable managing people and projects and interfacing with all types of personalities. Customer service is the key to this dynamic opportunity as you will the first point of contact for customers, commercial and private, via phone and email. Your attention to detail, good communication skills – written and verbal, and a flexible schedule are all needed to manage this operation. May through October is ‘high’ season and the days will be long and weekend work will often be required; November through April allows for shorter days and a slower pace. The owner of this business wants someone who has a ‘take charge’ and “get it done” disposition; he is not a Micro-Manager. Candidates with a hospitality background would suit this position quite well! $40,000 to $50,000 plus some benefits and perks!
FILLED! – Purchasing Agent for local electrical / lighting company. Candidates will need impeccable attention to detail and above average computer skills. You will be responsible for placing orders, tracking orders, arranging shipment if necessary, quality control and maintaining inventory supplies. Strong working relationships with your vendors and team will enhance your productivity. This is a stable and happy working environment with a great team! MS Excel and any database experience are required along with strong numbers ability and the knack for learning new software. Any prior building or construction purchasing experience will definitely get your foot in the door however our client is willing to train the right person. This is a temp-to-hire opportunity; Monday through Friday 8 a.m. to 5 p.m. $13 to $14 per hour.
FILLED! – Marketing Coordinator. Work under the direction of the Director of Sales and Marketing to get the word about this company out louder, further and with more clarity! This local company with national and international clients is one of Santa Fe’s cutting edge technology organizations. Ideal candidates will have strong computer skills including proficiency with MS Office Suite, Adobe Suite and web languages (CSS and HTML). Attention to detail, proofreading skills, exceptional communication skills and the ability to work within deadlines are required for this position. You will assist with all graphic design, web design and content management, Tradeshow / Exhibition preparation and general marketing and administrative duties as needed. Any additional experience with WordPress, social media marketing, and Search Engine Optimization is a huge plus. This is a full-time position; Monday through Friday, 8 a.m. to 5 p.m. We will require a writing and graphic design sample along with your resume. $35,000 to $45,000 (DOE) plus amazingly generous benefits! Don’t miss this opportunity!
FILLED! – Accounting Assistant. Join this local construction company as their Accounting Assistant. You will assist the Controller with all aspects of the accounting department including but not limited to AP / AR, payroll, reconciliations of bank and credit card statements, expense reports, etc. You will also combine the bookkeeping responsibilities with some office management tasks such as ordering office supplies, new hire paperwork, scheduling staff meetings and organization and maintenance of paper and electronic files. Our ideal candidate is someone who is very eager to learn, has a strong aptitude with numbers, organizational skills, a strong desire to learn their in-house accounting and accounting software, Timberline, and energetic with a good sense of humor! Candidates must have proficiency with MS Excel, Word and Outlook and the ability to learn Timberline and ProCore project management software. $38,000 to $42,000 plus excellent benefits.
FILLED! – Sales Associate. This jewelry store sells some of the best in Santa Fe! From contemporary to Native American and lots in between it is definitely “eye candy” for the most discriminating buyer! We are seeking an experienced, mature, high energy associate to join the staff. This is a full-time position and some weekends will be required. Jewelry sales experience is required and any experience selling high-end fashion is a plus. Our ideal candidate will be extremely polished with a professional demeanor and appearance. If you know how to build a book of clients, up sell and create relationships to ensure repeat business we want to meet with you. A confidence with computers is required as you will learn their in-house point of sale system and on-line marketing and sales systems. $15 to $17.50 per hour base plus commission.
FILLED! – General Manager / Residential Property . This is a full-time position which assumes the responsibility for the business, maintenance and security requirements of a East Side Home Owners Association. The Manager is required to live on-site in a very nice two bedroom, two bath home including all utilities provided by the Association. While the position will not be shared, the living situation is perfect and acceptable for a couple to cohabit. The responsibilities of the Manager fall in three main categories: business, security and maintenance. Some of these requirements include the overall professional management of the Association, supervision and management of the Assistant Manager, coordination of management team schedules, preparation of quarterly assessment billings, coordination of resident communications, preparation of materials for all Board and Association meetings, attendance at Board and Association meetings to take minutes and assist in the annual budget process. You will also prepare and distribute the annual Resident Directory and Handbook and a community newsletter. Security is of utmost importance so you will implement and monitor measures to enhance the security of the Association property and residents. Regular inspections of the common areas and communication and coordination with the security contractor are your responsibility. Assuring the grounds are maintained at a high level of quality at all times is a must. You will schedule all repair and maintenance services whether it is landscaping, the pool, gate controls, snow removal or asphalt repair. This position requires a lot of flexibility – it is not an 8 to 5 job. You are on call after hours and alternate weekends which are shared with the Assistant Manager. Ideal candidates will have property management or related experience or a hospitality related background. The position is all about customer service! A background check and drug screening will be required along with stellar professional references. $45,000 to $55,000 plus full benefits.
FILLED! – Law Office Receptionist. This legal firm founded in 1983 focuses their practice on personal injury and employment law. They are seeking a very special person for what they consider one of the most important positions in the firm. You are the first voice, the first person to greet all visitors and the go to person for all attorneys and staff. You will clearly understand why they value their front desk person once you sit it that chair! Our ideal candidate will be very professional with the desire to continue learning more and more about the importance of being a top notch legal support person. The desk is very busy so prior legal experience is a plus but not required; you will assist the attorneys and staff with anything and everything they may require. You will be responsible for new client intake review, filing, some word processing, faxing, and other assignments or special projects as needed. Candidates must have exceptional MS Office proficiency and the ability to learn WordPerfect. This is a great opportunity with a well respected, collaborative team of pros! There is a lot of potential for growth with this firm. $25,000 to $27,000 plus generous benefits. This is a temporary to permanent hire position. [submit resume]
FILLED! – Ultimate Executive / Personal Assistant. We are seeking the ultimate professional candidate to manage, organize and oversee day-to-day plans for this busy executive. You will be responsible for assisting in scheduling of all personal and professional appointments, travel arrangements, preparing correspondence, personal banking, managing paperwork in a very orderly fashion and keeping him on track. You will support him both professionally and personally: predicting needs and foreseeing solutions. You will often be the first point of contact for clients so a professional demeanor and appearance are essential. You will also be privy to confidential information so your discretion must be of the highest caliber. Exceptional MS Office skills and technical aptitude are required. The position requires preparation and review of numerous legal documents so exceptional grammar, proofing and editing skills are a must. Many of these documents are very time sensitive. You will also be the ‘eyes and ears’ in remembering ‘who is who’. This is almost like being a traffic controller as this is a very demanding and busy desk; it is typical for all five phone lines to ring at once! You must have a positive attitude and willingness to help out wherever you might be needed, even if it is filing or covering the front desk. This is a great opportunity for candidates who really enjoy “taking care” of someone! Our client is seeking more than just the person with the skills and experience; he is seeking the right “fit” on many different levels. Self-confidence, a sense of humor, the ability to see the big picture and a pro-active nature are important qualities! Thorough background checks will be required. $70,000 to $75,000 plus benefits.
FILLED! – Paralegal / Office Manager. Join this downtown firm with two senior partners and two associate attorneys as their Paralegal and Office Manager. Candidates must have three or more years of litigation experience and exceptional writing and research skills. They often have very extensive and heavy caseloads so some overtime will be required. You will also manage day-to-day operations as the office manager and perform bookkeeping duties; A/P, A/R, payroll, etc. They use MS Office, Cleo and QuickBooks. $55,000 to $65,000 plus excellent benefits and parking.
FILLED! – Finance/Operations Director for a nonprofit organization. The Director of Finance and Operations will be responsible for assisting in all financial reporting, reconciling and budgeting including the general ledger. Knowledge of Blackbaud suite of products is desirable. Participation in the annual audit, monitoring and preparing grant reports, assist in monitoring and complying with benefit regulations and oversight of the investment portfolio will also be your responsibility. Ideal candidates will have at minimum of five years’ experience as a CPA employed in public accounting, nonprofit organizations, private industry, or government. Priority will be given to candidates with experience with nonprofit organizations. A strong work ethic and commitment is very important along with a willingness to move easily among all the levels of accounting – from entering payables to writing financial statements. You will be required to participate in some development events and will be encouraged to join relevant professional organizations and obtain continuing education. $65,000 to $85,000 depending on experience plus exceptional benefits.
FILLED! Administrative Assistant / Project Manager. This is a great opportunity for candidates who like variety and project oriented tasks. The position requires that you have exceptional attention to minutia and a sincere, kind and thoughtful personality. You will be trained to assist with the project assessments with all potential new clients, visit the various job sites and interact with other vendors and often sub-contractors. As assistant to the owner you will be their indispensable right hand and will often answer emails, screen phone calls, create and send weekly work schedules, and draft all invoices. Basically help run this growing and in demand business. The ideal candidate will have the ability to multi-task and think ahead at all times. MAC proficiency is required. The schedule is Monday through Friday, 9 a.m. to 4 p.m.; $20 to $25 per hour.
FILLED! High End Jewelry Sales Associate. This jewelry store sells some of the best in Santa Fe! From contemporary to Native American and lots in between it is definitely “eye candy” for the most discriminating buyer! We are seeking an experienced, mature, high energy associate to join the staff. This is a full-time position and some weekends will be required. Jewelry sales experience is required and any experience selling high-end fashion is a plus. Our ideal candidate will be extremely polished with a professional demeanor and appearance. If you know how to build a book of clients, up sell and create relationships to ensure repeat business we want to meet with you. A confidence with computers is required as you will learn their in-house point of sale system and on-line marketing and sales systems. $15 to $17.50 per hour base plus commission. WOW!