We are currently seeking qualified candidates for the following positions. If you are interested in applying for any of these positions, please send us your resume as soon as possible. Interviews are now being scheduled with qualified applicants.
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CAREERS FIRST HOT JOBS!
INVENTORY & MERCHANDISING ADMIN. ASSISTANT.
This high-end retail business needs a detail oriented professional with a background in retail inventory and merchandising. You will be personable and have the ability to be on the sales floor if needed but more importantly will have experience managing inventory; checking in all merchandise, entering it in the POS system and tagging it. Any knowledge of jewelry and photography is a huge plus. You will also act as the liaison with the artists and as the Administrative Assistant to the owner. As the Administrative Assistant you will also be involved with advertising and marketing. Ideal candidates will be super savvy with numbers. Excellent computer skills are a must. Sound like a ‘Jack’ or ‘Jill’ of all trades? You bet! $35,000 to $36,000 depending on your experience.
HIGH END JEWELRY SALES ASSOCIATE.
We are seeking an experienced, mature, high energy associate to join the team of one of Santa Fe’s top retail stores in their jewelry department! This is a full-time position and some weekends will be required. High-end jewelry sales experience is required and knowledge of turquoise and Native American jewelry is preferred. Our ideal candidate will be extremely polished with a professional demeanor and appearance. If you know how to build a book of clients, up-sell and create relationships to ensure repeat business we want to meet with you. A confidence with computers is required as you will learn their in-house point of sale system and on-line marketing and sales systems. $15 to $20 per hour depending on your experience plus commission.
OFFICE ADMINISTRATOR FOR PSYCH CLINIC.
This is a very detail oriented position and involves a lot of common sense, discretion and initiative. You will greet clients, answer phones, assist with scheduling and maintenance of clinical files, paperwork packets and other office documents. You will also assist with verifying insurance eligibility, receiving and recording client payments, checking weight and blood pressure and transcribing and transferring provider notes. Ideal candidates will have prior medical office experience. The office has advanced technology systems in place so any cloud experience is a huge plus. The schedule is 8 a.m. to 5 p.m. Tuesday, Wednesday and Friday and one hour flex time on Monday and Wednesday to check messages remotely. We will do extensive background, drug and reference checks. $15 to 17 per hour depending on experience.
VICE PRESIDENT OF MERCHANDISING.
We are seeking an experienced, energetic Vice President of Merchandising to join a talented team. The VP of Merchandising oversees all merchandise development, sales, manufacturing, inventory, quality control, and strategy for this vibrant organization. This includes sales in gift shops, stand-alone retail, online retail, procurement and inventory management. Ideal candidates will have a minimum of five years as a Director or Vice President and retail experience as a store manager in a store with high SKU counts and a large vendor base; Bachelor’s degree in Business or Fashion Merchandising preferred and an MBA is a plus. $75,000 to $100,000 plus excellent benefits. Some travel will be required.
CERTIFIED PUBLIC ACCOUNTANT, OR CPA CANDIDATE.
If you are looking for a great opportunity in a positive, upbeat environment, this is it! This small, reputable CPA firm is seeking an experienced CPA or a strong CPA candidate. Clients include corporations, small businesses, non-profits and individuals. You will have direct client contact so personality is a key component. $50,000 to $75,000 depending on your experience plus excellent benefits.
PARALEGAL / LONG TERM TEMP ASSIGNMENT.
We are seeking a top notch Paralegal with 5 or more years of litigation experience for a long-term temporary position in downtown Los Alamos. It will begin in December and continue through May. Along with professional references a background check will be required. Monday through Friday, 8 to 5; $25 to $30 per hour.
Ideal candidates will have two or more years of experience in New Mexico. New Mexico Title Guaranty Agent License is required (or ability to obtain during the first year). $35,000 to $50,000 depending on experience plus excellent benefits.
You will prep incoming title orders, verify property address and legal descriptions for completeness and accuracy, research and gather data from various sources and provide excellent customer service skills. Your main goal is to focus on the customer’s needs and provide a positive closing experience! Proficiency in MS Word, Excel and data base experience is required. This is a full-time position. Experience is a plus but they are willing to train you especially if you have any real estate related experience. $30,000 to $36,000 depending on experience plus benefits.
We are searching for a dynamic, motivated and passionate individual to take the helm of this beautiful gallery near the Plaza representing some of the finest southwestern style artists working today. As the Gallery Manager you will be responsible for the commercial success of the gallery. Ideal candidates will have experience in growing sales revenues by successfully managing the sales team, recruiting top artists, overseeing the aesthetics of the gallery, coordinating all shows and events, creating systems and procedures for a successful organization and managing operational budgets. You MUST have five or more years of management experience in a high-end gallery or national brand retail environment – no exceptions. This is not a 9 to 5 job and will require a commitment to do whatever it takes to make sure the gallery runs smoothly, professionally and profitably. Sales will be a big part of the job along with effective team motivation, coaching, leadership and inspiration. This position requires analytical thinking, visioning and enthusiasm on your part. $45,000 to $50,000 base plus exceptional commission structure.
This top producing real estate team of two brokers seeks a detailed, dynamic and service oriented assistant. This position requires a candidate with exceptional administrative, computer and organizational skills. You will be on tight deadlines often so the ability to juggle many tasks at once is required. A quick mind, supportive attitude, intuition, diplomacy and consistency are some of the traits our client has requested. You will be instrumental in facilitating closings, scheduling appointments and showings, assisting with preparation for open houses and communicating with clients, mortgage and title companies. A current New Mexico Real Estate license is preferred but we will consider candidates willing to get their license. Exceptional computer skills are required along with knowledge of or the ability to learn the MLS program. Occasional travel to training and team building seminars will be required. $29,000 to $31,000 Base salary plus generous bonuses based on closings.
ADVERTISING SALES REP.
One of Santa Fe’s longest running art publications is seeking a detail oriented and highly organized ADVERTISING SALES REP to effectively communicate to potential clients the benefits of spending their ad dollars with this print and electronic publication. You will thoroughly research prospective clients to learn how to better serve their advertising needs, be highly professional in all communications, self -disciplined to pursue all sales opportunities and have the ability to learn CRM software (Prosperworks) and use with precision and consistency. Computer proficiency is expected as you will be using Gmail and Google Docs for all office work. Ten (10) hours a week in the office is required for meetings and to complete administrative duties. The remainder of your weekly schedule is self-directed off-site. You must be available by phone and email during regular business hours. No previous sales experience is required for this position, but is preferred. If you have an outgoing personality and love of interacting with different people and organizations in Santa Fe, this could be a perfect opportunity for you. No travel is required for this position. $15.00 per hour for 10 hours a week, plus generous commission structure that is paid weekly.
EXPERIENCED LEGAL SECRETARIES / ASSISTANTS NEEDED!
Temporary and permanent positions available. Requires MS Word, WordPerfect and legal software to include ProLaw and/or Timeslips. Great opportunities in different legal specialties. $40–45K depending on experience. Permanent positions include full benefits.
We are always seeking candidates eager to do temporary assignments. Our temporary positions can last from one day to several weeks, and even months. Always in demand are ADMINISTRATIVE ASSISTANTS, PERSONAL ASSISTANTS, RECEPTIONISTS, LEGAL SECRETARIES, DATA ENTRY, WORD PROCESSING, BOOKKEEPING AND LOTS MORE!! We are interested in meeting with you if you have experience in any of these areas. Salaries range from $12 – 18/ hour. Careers First pays weekly.
A list of recently filled positions:
FILLED! – RECEPTIONIST / DOCUMENT CLERK.
Ideal candidate will have strong communication and organizational skills, have the ability to exercise professional judgment and be able to handle multiple tasks simultaneously. Primary duties will include answering the general telephone line of the office, greeting/assisting guests of the office, providing hospitality services to the office and its clients, and maintaining the general appearance of the offices. In addition, the candidate will perform other responsibilities to support the attorneys/support staff of the office in the physical management of client files. Flexibility and attention to detail a must. Prior receptionist and/or filing experience a plus. This is a Temp to Perm assignment. $14-$16 per hour DOE, + benefits once hired.
FILLED! – ADMINISTRATIVE ASSISTANT.
Our client who specializes in business management and administration for multiple business owners seeks a detail oriented administrative support professional. This position requires exceptional proofreading skills along with extremely accurate data entry skills. Advanced Excel proficiency and Google Sheets experience is required along with Word and Outlook. This is a temp to hire opportunity. $31,000 to $37,000 plus benefits
FILLED! – BUSINESS MANAGER / BOOKKEEPER.
As the Business Manager, you will handle all full-charge bookkeeping which includes accounts payable, accounts receivable, bank transactions, payroll and taxes, maintain the chart of accounts, reconciliations, budgets and detailed financial statements. You will also assist with the annual year-end audit. Other responsibilities include database maintenance using DonorPerfect; report preparation and mailings; office management and human resources. This is a small and efficient office with a cohesive team. Candidates must display a positive ‘no job too small or too large’ attitude! There is a myriad of miscellaneous tasks and problem solving to do in order to keep this office and business running smoothly. Are you up for the challenge? Advanced QuickBooks and Microsoft Office proficiency is required; training on DonorPerfect will be offered. Thorough background and professional reference checks will be required. $45,000 to $55,000 plus exceptional benefits including 401K with generous match, health and disability insurance, paid vacation and discretionary bonus.
FILLED! – PERSONAL ASSISTANT.
This busy executive needs a professional right hand to manage all day-to-day administrative and personal needs. He can get up to 700 emails a day! You will run personal errands such as taking the dog to groomer and veterinarian; pick up dry cleaning; drive him to the airport or to appointments, etc. You will also assist with business administrative projects; filtering those 700 emails, coordinate with staff bookkeepers, make all travel arrangements and schedule all appointments. He is very busy and needs someone who can keep him organized and on track throughout his day and also anticipate his needs. This position will be 30 to 40 hours per week; Monday through Friday. Some weekend communication may be required as well. $20 to $25 per hour, plus mileage reimbursement.
FILLED! – LEGAL SECRETARY.
This firm’s success is grounded on its progressive and growth oriented philosophy, geographical office locations, and legal expertise, as well as the most modern technology and procedures. You can become a vital player as secretary to one of the partners specializing in Civil Litigation Medical Malpractice defense. You will work as a team with another legal assistant, assisting the four attorneys in the medical malpractice group. Standards are high! Can you step up to the challenge? Ideal candidates will have five or more years of medical malpractice experience, strong MS Word and Word Perfect proficiency and a proven track record. $50,000 to $60,000 DOE, plus excellent benefits.
FILLED! – CONTEMPORARY ART SALES ASSOCIATE .
We are seeking a highly focused, organized, detail oriented art sales associate able to make sales while building solid relationships with clients and following through to the completion of the sale.This position also requires the ability to learn about the gallery artists, their styles and their passions. The ability to develop prospective clients while maintaining communications with current and established clients will a big part of your day to day responsibilities…building a book of clients and staying in touch! Writing skills are required for client contact by email, refreshing artist biographies and submitting press releases when required. This is a small team of professionals so a ‘can do’ attitude is required to pitch in on any project when needed. MS Office proficiency along with some experience in Photoshop and InDesign are requested along with proficiency in social media marketing. You will market and sell some incredible works. Art sales experience is a plus but not a requirement. We are looking for someone who is happy and loves working with all types of people and has a genuine drive to succeed; our client has requested ‘a friendly, communicative individual who wants to make themselves indispensable’ – is that you? So our most sought after requirements are a genuine passion for the arts, a sincere personality and a “hungry” attitude to sell, sell, and sell! Your schedule will be Tuesday through Saturday with occasional evening hours for openings / special events. $14 to $15 per hour Base Salary plus commission.
FILLED! – SCHEDULING COORDINATOR / RECEPTIONIST.
We are looking to fill this position with two people. One is full-time, Monday thru Friday, and the other is Saturday and Sunday only. You will be an integral part of the team at this thriving real estate office by assisting in all areas of the administrative functions of the firm. Some of your primary duties will be to answer phones, greet visitors and assure that the “front face” of this office is professional and friendly. You will also work closely with the staff on updating all property listings, scheduling showings, assist with producing marketing flyers and maintaining accurate and thorough files. This position requires candidates who plan ahead, stay focused, organized and produce accurate and detailed reports; we need a multi-tasker extraordinaire! Exceptional MS Office skills are required; InDesign is a plus along with the ability to learn or already know the MLS database system.
FILLED! – FULL CHARGE BOOKKEEPER.
The major areas of responsibility include reviewing and posting of daily gift receipts; entering A/P bills and grant expenses; setting up vendors as needed; reconciling fund accounts and grants made; recording journal entries; filing finance records and data and assisting the VP for Finance and the Controller as needed. This is a great opportunity for candidates with nonprofit accounting experience. You will need above average skills in MS Excel, reconciliations, organization and accuracy. Experience with Blackbaud software is a big plus. An accounting degree is preferred but not required. $45,000 to $52,000 depending on experience plus excellent benefits.
FILLED! – LEGAL ASSISTANT.
This reputable downtown law firm rarely has a position available because the staff loves working here and no one wants to leave! You will support two partners specializing in commercial law and litigation and real estate. You must have litigation experience and excellent research and writing skills. In your role as a legal assistant you will provide both paralegal and secretarial work for the two partners. Your exceptional organizational ability will be an advantage! MS Word and Outlook is required. This firm is known for appreciating and acknowledging their staff for a job well done; they also treat their employees with respect. The staff enjoys working together and supports a true team environment. Ready to join them? $45,000 to $50,000 plus excellent benefits including retirement, perks and parking!
FILLED! – LEGAL ADMIN ASSISTANT.
Our client with a plaintiff personal injury practice needs a professional administrative assistant. Legal experience is a plus for this job! You will assist with calendaring all appointments, court dates and deadline driven notices. You will also manage all legal files both electronically and hard copy. Requesting medical records and other information from health care providers and hospitals will be your responsibility also. Day-to-day office administration such as processing incoming and outgoing mail, ordering office supplies and restocking them, acting as the point of contact with vendors and answering the phone are on your priority list. We would also love bi-lingual candidates! MS Office proficiency is required. $35,000 Plus excellent benefits.
FILLED! – EXPERIENCED PT LEASING AGENT.
This position requires someone who enjoys working with people! You will meet with potential tenants, maintain relationships with existing tenants and work with the apartment staff daily. Attention to detail, the ability to multi-task and a true sense of responsibility are required. You will be responsible for all pre-screening of potential tenants; prepare all leases and maintain all tenant files; oversee all maintenance requests and vendors; and preparation of deposits. Candidates must have exceptional organizational skills. You will need basic computer skills and the ability to learn their in-house software. The schedule is Tuesday through Friday and some Saturday hours so flexibility is required; 25 hours per week. This is a temp-to-hire position; $14 to $16 per hour.
FILLED! – PT BOOKKEEPER FOR LOCAL CONSTRUCTION COMPANY.
Work from your home office approximately 30 hours per week! This is a full-charge bookkeeping position and the perfect candidate will have construction accounting experience. You will be responsible for all bookkeeping functions along with job cost accounting, job coding, monthly cash flow reports along with standard AP/AR, Worker’s Compensation reporting, weekly payroll and payroll tax reporting. You must be an advanced QuickBooks user and be familiar with importing information from extensive Excel reports from and to QuickBooks. This company has been in business 17 years and has a very solid reputation. $25 to $30 per hour.
FILLED! – LEGAL SECRETARY.
This firm’s success is grounded on its progressive and growth oriented philosophy, geographical office locations, and legal expertise, as well as the most modern technology and procedures. You can become a vital player as secretary to two of the partners specializing in oil and gas, public utilities, environmental law, and transactional work. Standards are high! Can you step up to the challenge? Ideal candidates will have three plus years of legal experience, strong MS Word and Word Perfect proficiency and a proven track record. Team players only! $48,000 to $53,000 plus excellent benefits.
FILLED! – DIRECTOR OF FINANCE.
The Director of Finance for this prestigious private school oversees cost and general accounting, accounts receivable / payable, human resources, payroll and risk management. You will also provide status of financial condition of the school by collecting, interpreting and reporting key financial data to the President and Board of Directors. Preparing and monitoring the annual school budget in conjunction with the President, insuring good audit trails and accountability and working with auditors to complete year-end audit, benefit administration, and participating in contract negotiations will also be your responsibility. Ideal candidates will have a Bachelor’s degree in business, finance or related field; five or more years of experience in managing an accounting function; and be very customer service oriented. This is a year round position, Monday through Friday 8 a.m. to 5 p.m. $60,000 to $75,000 plus benefits.
FILLED! – EXECUTIVE ASSISTANT.
Our client, a real estate and development company, is actively seeking a ‘rock star’ EXECUTIVE ASSISTANT. The company is involved in developing projects all over the country. Responsibilities are varied and THE key strength needed is organizational skills. You will communicate with two other out of state satellite offices on a daily basis and manage and organize documents from all offices into electronic master files. You will also schedule conferences, corporate meetings (Go to Meeting or Skype) and take copious minutes. You will also create deadline calendars and send reminders to each individual of the upcoming deadlines. Interfacing with the company CPA will also be required; creating expense reports and tracking all expenditures. Technical proficiency is a crucial requirement of the job because the majority of documents are transmitted through email; exceptional MS Office and Drop Box proficiency are required. You will also act as a personal assistant to the Senior Partner on occasion. Ideal candidates will have a BA or more with legal related experience (Paralegal or Legal Assistant) due to the nature of detail, research and organization required to do this job well. This is an opportunity with HUGE growth potential. $55,000 to $75,000 depending on your experience.
FILLED! – HUMAN RESOUCES / OPERATIONS MGR.
This growing insurance agency needs a professional operations manager with a focus on human resources. Prior insurance related experience is preferred. The manager is responsible for administration of policies and procedures; dealing directly with employees on issues concerning benefits, compensation, employee relations, training and development, incentive plans and leave time. You will also be responsible for all recruiting, interviewing, performance evaluations and terminations; organizational charts and job descriptions; ensuring high levels of customer service and satisfaction by improving ongoing service delivery methods; determining ongoing equipment and software requirements; keeping informed regarding insurance technical knowledge, market trends, agency automation and other operating techniques; works directly with vendors and maintains all electronic equipment. Candidates must have exceptional communication skills with an emphasis on active listening and critical thinking. Strong team building skills with a willingness to grow all agency personnel to their maximum potential is a priority. The schedule is Monday through Friday, 8 a.m. to 5 p.m. MS Office proficiency is required and you will learn their in-house proprietary software. This is a great opportunity with a professional team. $55,000 to $65,000 plus excellent benefits.
FILLED! – BOOKKEEPER.
Join this real estate development, leasing and management company as their bookkeeper. You will be responsible for overseeing the finances of all properties & condominium associations managed by the company. This position requires an extremely high level of accuracy and attention to detail in all duties performed as well as the ability to manage responsibilities in a constantly changing work environment. Duties include Accounts Payable/Receivable; mortgage management and payments; bank reconciliations; payroll; employee benefits management and set up; property liability insurance administration, workers compensation insurance and administration and providing all financial reports to the CFO. You will also assist with special projects as assigned by the partners. Candidates must have five or more years of bookkeeping experience with multiple entities; advanced QuickBooks proficiency and the ability to work in a very fast paced environment. Accounting degree preferred along with real estate related experience. $40,000 to $45,000 plus excellent benefits.
FILLED! – REAL ESTATE OFFICE MGR.
This high-end real estate agency needs a professional office manager. This position requires a candidate with exceptional customer service and people skills. You will answer the phone, facilitate scheduling showings of properties (both in-house listings and for the brokers working with buyers), help produce advertising material, assist in preparing purchase agreements, and all general correspondence. Candidates with a creative flair and exceptional writing / proofing experience will have a plus as there are opportunities to assist in designing special invitations, property flyers and more. You will make people feel welcome and to feel like someone is generally interested in their needs / inquiries. This is a fun and rewarding job with some fine people! A bachelor’s degree is preferred. The schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m. but occasional overtime may be required. Base Salary $30,000 to $32,000 plus a very generous bonus on each sale – (last year the manager made over $50K with added bonuses!), paid vacation and holidays and lots of perks. NM Real Estate Licensing will be required within the first year of employment paid for by the agency.
FILLED! – CLIENT RELATIONS ADMIN.
This is an exciting opportunity for candidates who enjoy a lot of variety working one-on-one with clients and community networking. This is a newly created position in one of Santa Fe’s premier independently owned insurance agencies. You will be the liaison with your clients and the different insurance carriers assisting them with their claims; conducting site visits with the client and the claims adjuster; collecting claims information for your clients, reporting to the insurance company and then following up to make sure everything is going right. Claims work can get a little technical so some insurance experience would be helpful but not required. You will also attend events and assist with being the ‘face’ of the agency always seeking networking opportunities to support company growth. You will also be instrumental in developing and implementing a client satisfaction survey. You will be responsible for having clients talking about their experience being above and beyond what this agency or any other agency has ever delivered! Base salary of $35,000 to $40,000 plus bonuses based on achieving goals, benchmarks and client satisfaction ratings! Exceptional benefits and generous paid time off too!
FILLED! – GALLERY SALES ASSOC.
One of Santa Fe’s most beautiful and prominent high-end contemporary galleries seeks the ultimate experienced sales professional. If you have an outgoing, assertive, sincere personality that thrives on the opportunity to interact with all types of people, a genuine drive to succeed by meeting personal and professional goals, a proven track record and a professional and sophisticated demeanor, please send your CV right away. Our client is also interested to know that you appreciate culture; local & world, fine dining, current affairs, good manners and have a strong passion for art and sales! You must have exceptional writing/grammar skills and computer proficiency to handle the intensive email correspondence sometimes necessary to close the sale with your client. You MUST walk in the door knowing how to manage an existing book of gallery clients and collectors and possess the exceptional follow-up skills when assisting them in their art acquisitions. Art History Degree preferred but not required. $50,000 to $60,000 plus bonuses based on your sales plus benefits.
FILLED! – OFFICE ASSISTANT.
This professional cleaning service business has been in Santa Fe for fourteen years; they are seeking an Office Assistant with exceptional customer service / people skills. You will handle all incoming customer lead calls generating these calls to become appointments! You will also assist in new hire orientation and paperwork; confirm customer appointments; maintain inventory, customer files and employee files. You will also prepare team member books and assignments for each day as you will plan and organize daily schedules. This is a casual environment with a very dedicated owner. Basic MS Word and Excel are required and the ability to learn their in-house software. We will do background checks and extensive reference checks. Some site-visits may be required so a reliable vehicle is required (mileage is reimbursed) and occasional travel for training sessions may require some overnights. Monday, Tuesday 7 a.m. to 3 p.m.; Wednesday, 7 a.m. to 4 p.m. and Thursday and Friday, 9 a.m. to 4 p.m.; $30,000 to $33,000 and you can earn commission for your sales on the phone!
FILLED! – MARKETING COORDINATOR.
Work under the direction of the Director of Sales and Marketing to get the word about this company out louder, further and with more clarity! This local company with national and international clients is one of Santa Fe’s cutting edge technology organizations. Ideal candidates will have strong computer skills including proficiency with MS Office Suite, Adobe Suite and web languages (CSS and HTML). Attention to detail, proofreading skills, exceptional communication skills and the ability to work within deadlines are required for this position. You will assist with all graphic design, web design and content management, Tradeshow / Exhibition preparation and general marketing and administrative duties as needed. Any additional experience with WordPress, social media marketing, and Search Engine Optimization is a huge plus. This is a full-time position; Monday through Friday, 8 a.m. to 5 p.m. We will require a writing and graphic design sample along with your resume. $35,000 to $45,000 (DOE) plus amazingly generous benefits! Don’t miss this opportunity!